The James Paget University Hospitals NHS Foundation Trust serves a population of around 250,000 people in the Great Yarmouth, Lowestoft and Waveney areas. The Trust provides an integrated hospital and community children’s service. Patient and staff experience is important to us and these are the behaviours we live by: Putting patients first Aiming to get it right Recognising that everybody counts Doing everything openly and honestly ‘Prior consideration will be given to NHS At Risk staff within East of England' Job overview To manage a procurement service across Theatres. Responsible for sustainable cost improvements and contract compliance. Leading the Stores Team and responsible for providing an efficient and effective supplies service. This will include the management and deployment of staff, as appropriate, to achieve an efficient and cost effective stores service to Theatres. Management of agreed stock levels, maintenance of computerized stock control system and pivotal in ensuring each clinical area within Theatres has an appropriate supply of stock. Liaising regularly with Clinical Staff, HSDU Technicians, supplies staff and suppliers to ensure the service is maintained. Advert Undertake purchasing activity, to ensure timescales are met and report any problems in achieving deadlines. M onitor contracts and supplier performance to develop the most cost effective and appropriate supply route. E nsure full compliance with all current and relevant legislation, Trust Standing Orders and Financial instructions, departmental policies and procedures on Procurement. Provide reports to management as required. P romote the standardization of goods and services to all internal customers and Suppliers and influence the purchasing habits of the Trust. A dvise on cost implications for equipment maintenance contracts requirements including whole life costs. Good working relationships with customers, budget holders, clinicians and staff at all levels. L iaise with the HSDU Management team to ensure stocks and supplies and loan kits are procured for theatre, meet service needs and are readily available. D ay-to-day management of all stores across the theatre complexes. Responsible for ensuring the availability of consumables at pre-agreed levels in agreement with clinical staff, including high-cost disposables. Monitor all orders going through the ordering system & Trust inventory management system. Expedite any urgent orders by telephone to the suppliers to minimise delivery delays. Working for our organisation We want to attract the best and brightest people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your career with us. Our staff are central to everything we do, and we believe that investing in you is crucial if we want to enable you to reach your full potential. Detailed job description and main responsibilities To undertake purchasing activity, to ensure timescales are met and report any problems in achieving deadlines. To monitor contracts and supplier performance to ensure contract compliance by interaction with the customers to develop the most cost effective and appropriate supply route. To ensure full compliance with all current and relevant legislation, Trust Standing Orders and Financial instructions, departmental policies and procedures on Procurement. To provide reports to management at agreed intervals as required. To understand and comply with the aims and objectives of the department and the Trust. To attend and contribute to meetings where purchasing input is required. To promote the standardization of goods and services to all internal customers and Suppliers and influence the purchasing habits of the Trust. To advise on cost implications for equipment maintenance contracts requirements including whole life costs. To provide advice, guidance and education to Trust personnel (including Senior Managers & Clinicians) with regards to the Tendering process, Public Procurement regulations, Trusts SFI’s. To liaise with NHS Supply chain, ICS and The Buying Agency colleagues. To foster good working relationships with customers, budget holders, clinicians and staff at all levels. To liaise with the HSDU Management team to ensure stocks and supplies and loan kits are procured for theatre, meet service needs and are readily available. Responsible for the day-to-day management of all stores across the theatre complexes. Responsible for ensuring the availability of consumables at pre-agreed levels in agreement with clinical staff, including high-cost disposables. Ensure that physical check is carried on weekly basis. Record and report all delivery discrepancies to suppliers and arrange invoices credits organise correct product delivery. Oversee the day-to-day NHSSC orders of all non-stock ensuring all orders are delivered and theatre activity is not impacted. To maintain theatre stock rooms, managing all labels and stock par levels. Support the control of high value consignment stocks, managing the replacement, replenishment and return of implants with the theatre lists Identify alternate products with liaison of clinical team if pre-ordered products are not available in time or when shortages occur Inform clinical staff with any problems with ordering or delivery of products within good time, to ensure alternative arrangements can be made to prevent patient cancellations. Monitor all orders going through the ordering system & Trust inventory management system. Expedite any urgent orders by telephone to the suppliers to minimise delivery delays Act as a champion for the inventory management system, ensuring best practice is applied To undertake line management responsibilities of the stores team in line with trust HR procedure and policies. To support BSM with staff appraisals, staff development, return to work meetings and other meetings as required. Use Trust system like E-Roster, T Doc, ORMIS and others as required. To attend any mandatory training as specified by the manager To actively participate in the orientation and education programme for theatre staff Generate regular reports and inventory audits to assist in keeping stock purchasing within allocated budget The James Paget University Hospitals NHS Foundation Trust recognises the requirement to promote health and reduce ill-health. The Trust is committed to the principles of improving working lives through a number of initiatives such as job share, flexible working and the development of a culture of openness and transparency. The Trust is committed to ensuring that no job applicant or employee receives less favourable treatment on the grounds of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. ‘Prior consideration will be given to NHS At Risk staff within East of England' Tier 2 Sponsorship : We are pleased to consider applicants who require Tier 2 sponsorship to work in the UK but it is unlikely that we would be able to appoint if a suitably qualified, experienced and skilled UK/Right to work candidate is available. Applying for entry clearance into the UK, must provide a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) will also be subject to this requirement. Visa and Immigration If you are wishing to apply for this role and would require sponsorship (this includes if you are already in a sponsored post and looking to change employer), you can determine the likelihood of obtaining a Certificate of Sponsorship for this post by assessing your circumstances against criteria specified on the gov.uk website https://www.gov.uk/skilled-worker-visa/your-job. James Paget Hospitals uses tools to screen any applications generated by Artificial Intelligence (AI). Please check your account regularly under “My Applications” to view the progress of your applications. If you do not hear from us within 4 weeks, please assume your application has been unsuccessful. In submitting an application form, you authorise the Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process. Please note that should we experience a high level of interest in this post, the vacancy may be closed prior to the stated closing date.