Administrator
Immediate Start
Location: Brechin (Able to travel to Dundee for Training)
Temporary ongoing
Full-time 37 hours per week Monday Friday 9.00am to 5.00pm
Salary: £14.52 per hour
Pertemps are currently recruiting on behalf of our client, a well-known Public Sector organisation based near Brechin, for an Administrator to start immediately on a temporary ongoing basis.
Main Purpose of the Role:
To provide a comprehensive secretarial/administrative service to support the clinical/administrative work of the Lead Consultants and Clinicians.
Key Responsibilities:
* Provide all administrative support to the Lead Consultants and Clinicians
* Establish and maintain effective mailing lists
* Deal with and prioritise enquiries by phone and email
* Organise meetings including venues, facilities and hospitality
* Maintain a database of waiting list and waiting list times for audit and evaluation
* Typing and production of all correspondence, reports, minutes, meeting papers and PowerPoint presentations
* Registering and filing of all routine and confidential correspondence and upkeep of medical records
* Input of all leave data into Scottish Standard Time System database (SSTS)
* Maintain the Departmental filing system
* Provide a comprehensive secretarial and administrative service to Clinical Neuropsychology
* Update Trakcare and EMIS systems
* Audio-typing, copy typing of routine and confidential letters, memos and reports
* Maintain Daily Logs for Main Office Diary for Clinical staff
* Operate a Bring Forward system for patients
* Producing reports within tight deadlines
* Deal with telephone and face to face enquiries
* Provide secretarial support to Clinical staff and staff on training within the service.
* Request Medical Records as required and liaising with Medical Records on a regular basis.
* Typing of minutes, reports etc
* Record and prepare draft minutes of meetings
Key Skills and Requirements:
* Previous experience in a fast-paced admin/secretarial role
* Previous experience within NHS would be advantageous
* Proficient and accurate typing skills
* Excellent communication, interpersonal and organisational skills
* Competent IT skills and able to pick up new systems quickly
* Ability to work independently with limited supervision
* Able to demonstrate calm, confident and competent demeanour
* Flexible, supportive team-player
To be considered for this role, please apply online now with your up-to-date CV.
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