Overview
Newton is looking for a bright, enthusiastic, experienced, highly competent Personal / Executive Assistant to support multiple Partners and Directors who are out in the field delivering challenging projects and leading diverse project teams. You will be joining a dedicated team of Senior Personal Assistants in the Cluster Support Team, providing tactical and efficient support and building a world‑class, high‑performing support function. The role will be based in our Head Office in Kingston Bagpuize, Oxfordshire, working two days in the office and three days from home.
Key Responsibilities
* Work closely with the wider Executive Support function to provide effective support and increased value to multiple stakeholders.
* Manage and maintain multiple diaries.
* Schedule internal and external meetings/events of varying sizes for stakeholders (including appraisals, client reviews, project reviews, internal company development, board meetings, interviews, team meetings and third‑party advisers).
* Coordinate and book complex travel and accommodation requirements.
* Provide ad‑hoc project team support on working location, events, and consolidation of travel.
* Provide holiday cover for other Senior Personal Assistants.
* Perform ad‑hoc administrative tasks as needed.
* Submit timecard and expenses promptly.
* Ensure stakeholders are aware of and act on important tasks and deadlines.
* Manage databases and filing system, including One View Contacts Management System.
* Drive and share best practice in how we support senior people across the business, enabling them to deliver the best value to our clients.
Requirements
* At least 2 years of demonstrable experience in a Personal / Executive Assistant role supporting multiple people.
* Experience with diary management, coordinating/booking and managing high volumes of activities, particularly travel and accommodation.
* Ability to think ahead and anticipate needs before they arise.
* Methodical coordination skills and logical thinking.
* Exceptional organisational skills: ability to multi‑task and organise others.
* Excellent oral and written communication skills, with the ability to work and communicate effectively within a team and enjoy being a team player.
* Experience working within a high‑paced environment where you can remain calm under pressure, adaptable and responsive to ever‑changing challenges and priorities.
* Excellent use of Outlook, Word, Excel, and PowerPoint.
* Self‑motivated, proactive attitude, a “can do – will do” mindset.
* Discretion and confidentiality guaranteed.
* Exceptional attention to detail and deadlines.
* Capability to filter information and assess priorities, always looking to bring additional value to the team.
* Ability to quickly learn new IT systems and processes to provide support to your colleagues.
Benefits
Newton maximises the potential of our people, whether in client‑based consulting roles or in head office functions. In this role you will benefit from a career path with significant opportunities for development, support from multiple sources from day one, and the chance to contribute to a growing, international business. You will enjoy a competitive salary, generous benefits package, profit‑share scheme, 27 days holiday (not including bank holidays) and a full social calendar with company events.
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