Main area Childrens Service Grade Band 4 Contract Permanent: Monday to Friday Hours Part time - 30 hours per week (6 hours per day Monday - Friday) Job ref 130-AC114-0625
Employer Swansea Bay University Health Board Employer type NHS Site Neath Port Talbot Hospital Town Port Talbot Salary £26,928 - £29,551 per annum pro rata Salary period Yearly Closing 10/07/2025 23:59
Senior Administrator E-Rostering Support
Band 4
Welcome toSwansea BayUniversity Health Board. We welcome applications from people who share our values: caring for each other, working together and always improving.
Swansea BayUniversity Health Board reserve the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post.
Prior consideration for this vacancy will be given to staff currently awaiting redeployment and we therefore reserve the right to withdraw this advert at any stage.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job overview
The post holder will be a key individual in providing administrative and E-Rostering support to the Children Community Nursing department ensuring Rotas are produced timely using effective staffing levels through the effective use of the Health Boards rostering systems.
You will work on your own initiative, to support the Manager in the provision of effective Time & Attendance and E-Rostering Systems to the service.
In the course of your duties, you will undertake full administration services to ensure the smooth operation of the department working within Occupational Policies will provide specialist training and advise in the use of E-Rostering for the team and will;
• Assist staff across the department in their usage of the rostering system and respond to queries relating to Time & Attendance and Rostering.
• Provide ad hoc information reports to senior managers assisting in the data cleansing process ensuring that the systems are kept up to date
• Organise meetings, taking and transcribing minutes
Main duties of the job
Be first point of contact for all queries relating to the departments rostering arrangements.
Communicate with internal and external stakeholders to ensure that the staffing levels are adequate for the shifts within the department, this can be complex due to the nature of the services which have to be covered.
Provide a link between Payroll and Managers/Staff to deal with any queries/complaints over pay anomalies downloaded from the Time and Attendance system using tact and patience when dealing with barriers to understanding. Many of these queries have short notice reaction times due to their financial nature.
Respond to system issues and make appropriate routine adjustments and where there are complex faults the post holder will need to report these to the senior Manager.
Attend multi-disciplinary meetings and prepare documentation and slides, e.g. statistics in preparation of meeting and distribute minutes within given deadline.
Deal with highly confidential and sensitive documents/issues/enquiries relating to the department, always maintaining the strictest confidentiality and discretion.
Collate requested data from Senior Members of staff and analyse / organise as required, producing analytical documents to display results.
Working for our organisation
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome
Person specification
* Diploma in Administration or equivalent administrative qualification/experience.
* Demonstrates ability to use computer programmes, eg Microsoft Word, Excel and Teams.
* experience of working in the NHS
Essential Aptitude and abilities
* Good organisational skills
* Proven ability to prepare written/typed document both structurally and grammatically correct.
* Good written and verbal communication skills.
* Welsh speaking (Level 1)
Swansea Bay University Health Board is committed to supporting its staff and processes to fully embrace the need for bilingualism thereby enhancing service users experience. In our commitment to increase the number of staff able to communicate in Welsh with patients and professionals, we would particularly welcome applications from Welsh speakers.
Equality remains at the centre of the Health Boards policy-making, service delivery and employment practices. We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, gender, sexual orientation, gender identity/reassignment, race, religion, disability, pregnancy and maternity and marriage and civil partnership.
We are a Disability Confident Employer and applications are welcomed from persons with disabilities. A disability will not prejudice your application. If you are unable to submit your application in the requested format because of a disability please contact the Recruitment Team, who will agree a more suitable way for you to apply. All disabled applicants who meet the essential criteria listed in the Person Specification will be invited to interview.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name Gemma Dascombe Job title CCN manager Email address gemma.dascombe@wales.nsh.uk Telephone number 01639 862057 Additional information
Janet Millward
Dirprwy Bennaeth Gwasanaethau Plant Nyrsio / Deputy Head of Nursing Children Services
Bwrdd Iechyd Prifysgol Bae Abertawe/Swansea Bay University Health Board
Email /E – E Bost Janet.millward@wales.nhs.uk
Mobile/ Rhif ffôn symudol : 07890 953323
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