General Duties and Responsibilities (not limited to):
* Support all departments with administrative tasks.
* Provide general administrative support such as answering phone calls, managing correspondence.
* Coordinate and schedule meetings, appointments for staff members.
* Maintain and update company databases, filing systems, and records.
* Assist in the preparation of reports, presentations, and other documents as required.
* Handle incoming and outgoing mail and packages.
* Greet clients and visitors, ensuring a professional and welcoming environment.
* Assist with client onboarding processes, including gathering necessary documentation and maintaining accurate client records.
* Liaise with clients, vendors, and other external parties as necessary, maintaining a high level of professionalism.
* Responding to clients in an appropriate and timely manner
* Communicate to all departments and clients in a manner that is clear and concise ensuring high quality, timely, accurate and efficient results.
* Keep Line Manager informed of work in progress.
* Other ad hoc duties as assigned.
Skills and Knowledge:
* Strong organisational and time management skills, with the ability to multitask and prioritise effectively.
* Ability to follow instructions accurately and efficiently; proactive in asking clarifying questions to ensure work effort is directed wholly toward desired outcome.
* Excellent attention to detail and accuracy in work.
* Strong verbal and written communication skills.
* Willingness and ability to adapt to new circumstances, information, and challenges.
* Ability to work both independently and collaboratively as part of a team.
* Professional and courteous demeanour with the ability to interact with clients and colleagues at all levels.
Experience Preferred (not essential):
* Preferred – Skilled user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
* Preferred – Proven experience as an administrator or in a similar administrative role.
* Preferred – Familiarity with basic financial processes.
* Preferred – Experience in a professional services firm or similar industry. Competitive salary and package available