Payment Specialist
Location: Chelmsford
Salary: £28,000
Overview
An organisation is seeking a Consultant Payment Specialist to support its middle office operations. This role is responsible for ensuring the accurate and timely processing of consultant timesheets and payments across a global workforce. The position plays a key role in maintaining operational efficiency and supporting wider business objectives, working collaboratively across multiple departments during a period of ongoing organisational development and process improvement.
Key Responsibilities
* Processing timesheets, invoices, and expenses within internal systems, ensuring accuracy and alignment with contract terms
* Supporting payroll activities, including international processing (e.g. WPS and US payroll), expenses, and related administrative tasks
* Reviewing consultant records to identify discrepancies or risks and escalating concerns where appropriate
* Validating expense submissions, ensuring correct purchase orders are in place prior to payment processing
* Managing final payment processes, including verification of exit documentation and triggering payment approvals
* Maintaining and updating timesheet trackers to ensure all entries are recorded and outstanding items are flagged
* Monitoring items on hold or pending status to ensure timely resolution and processing
* Supporting ledger adjustments to ensure accurate and timely consultant deductions
* Verifying documentation and bank details for new suppliers and personal service companies, ensuring compliance requirements are met
* Liaising with internal teams to resolve queries related to timesheets, invoices, and financial records
* Communicating process updates and changes across the organisation to support best practices
* Assisting with payment processing tasks, including query handling, remittance advice generation, and record keeping
* Maintaining up-to-date process documentation to support operational consistency and continuity
* Supporting internal and external audit requirements where necessary
* Participating in training and contributing to cross-functional support within the wider operations team
* Undertaking general administrative and ad hoc duties as required
Skills and Experience
* Strong attention to detail and accuracy
* Ability to manage and prioritise tasks in a deadline-driven environment
* Good organisational and administrative skills
* Effective communication and problem-solving abilities
* Experience in payroll, finance, or operations (preferred but not essential)
* Proficiency in using business systems and Microsoft Office applications
Additional Information
This role is well suited to individuals seeking to build a career within finance operations, payroll, or business support functions. It offers exposure to international processes and the opportunity to contribute to continuous improvement initiatives within a growing organisation.
To apply, please attach CV and details of your salary expectations and notice period.
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