Facilities Co-ordinator
South Wales (Home based with travel)
£35,000 per annum
Full-time | Permanent
Are you an experienced Facilities/ Property Administrator with a passion for organisation, compliance, and stakeholder engagement? We’re recruiting for a Facilities Co-ordinator to join a dynamic team managing a portfolio of commercial property in South Wales & South West England (Cardiff, Swansea, Bristol, Weston Super-mare)
Working closely with the Regional Facilities Manager, you’ll play a key role in ensuring the smooth day-to-day delivery of facilities management services, maintaining compliance, and building strong relationships with tenants and stakeholders.
Key Responsibilities
Health & Safety & Compliance
* Maintain H&S records, certifications and audits
* Support risk assessments (Fire, Water, General) and statutory compliance documentation
* Manage permits to work, RAMS and site inductions
* Maintain asset registers and support planned preventative maintenance
* Assist with disaster planning and emergency procedures
* Log and track compliance actions through the CAFM/helpdesk system
Site Communication & Administration
* Take and format meeting minutes
* Maintain stakeholder records and site systems
* Build open, transparent relationships with tenants and contractors
* Support review and updates to the Estate Handbooks
Tenant Coordination
* Act as first point of contact for occupiers regarding building and service issues
* Coordinate contractor access and planned maintenance
* Support waste management initiatives and compliance
* Escalate issues appropriately and in a timely manner
Inspections & Reporting
* Conduct daily inspections and record findings
* Monitor compliance against KPIs and Estate Handbook standards
* Escalate risks or breaches, including stopping works where necessary
* Support monthly reporting and data collation
About You
* 2–5 years’ experience in an administrative role (facilities/property experience)
* Strong Microsoft Office skills
* Excellent communication and interpersonal abilities
* Health & Safety certification (IOSH or NEBOSH)
* Ability to manage multiple stakeholders and contractors
* Facilities Management accreditation (IWFM/WIFM) – Desirable
* Experience using CAFM or helpdesk systems
* Full UK Driving Licence
Why Apply?
* Competitive salary of £35,000
* Diverse, home-based role with real responsibility
* Opportunity to build strong stakeholder relationships
* Work within a professional and structured environment with clear development opportunities
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