Administrator - Edinburgh - Salary up to £29,000 DOE
CBW is excited to be working with a leading facilities company based in Edinburgh. The Administrator will support daily operations within the Facilities Management team by handling scheduling, job logging, documentation, client communication, and ensuring compliance records are accurately maintained.
Key Responsibilities:
* Assist the FM team with day-to-day administrative tasks, including handling emails, phone calls, and correspondence.
* Maintain and update records related to maintenance, service contracts, and compliance documentation.
* Prepare reports, presentations, and meeting minutes as required.
* Manage purchase orders, invoices, and procurement processes for FM-related supplies and services.
* Act as the first point of contact for FM-related queries and service requests.
* Log and track work orders, ensuring timely responses and updates.
* Liaise with contractors and internal teams to schedule maintenance, repairs, and inspections.
* Monitor and follow up on outstanding tasks to ensure issues are resolved promptly.
Person Specification:
1. Strong administrative and organisational skills.
2. Excellent communication and customer service abilities.
3. Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM s...