Join to apply for the Workforce & Volunteering Coordinator role at Rho Sigma Software
3 days ago Be among the first 25 applicants
Join to apply for the Workforce & Volunteering Coordinator role at Rho Sigma Software
Get AI-powered advice on this job and more exclusive features.
Description
The Workforce & Volunteering Coordinator will report into the Workforce & Volunteering Manager for Trivandis delivery, and will support with development and implementation of the overall workforce and volunteering strategy across all competition venues, ensuring alignment with Games-wide objectives. This role supports workforce forecasting, role profiling, and deployment planning, and serves as the primary liaison between the Organising Company, venue managers, and employment agencies. Key duties include overseeing recruitment, onboarding, and background checks for staff and volunteers, fostering a positive and inclusive culture, and delivering comprehensive training programmes. The role ensures effective day-to-day workforce management, including shift allocation, real-time deployment, attendance tracking, and contingency planning. Additional responsibilities include providing ongoing support, recognition, and wellbeing initiatives, as well as supporting offboarding processes, feedback collection, and facilitating post-Games employment and skills development opportunities for staff and volunteers.
Description
The Workforce & Volunteering Coordinator will report into the Workforce & Volunteering Manager for Trivandis delivery, and will support with development and implementation of the overall workforce and volunteering strategy across all competition venues, ensuring alignment with Games-wide objectives. This role supports workforce forecasting, role profiling, and deployment planning, and serves as the primary liaison between the Organising Company, venue managers, and employment agencies. Key duties include overseeing recruitment, onboarding, and background checks for staff and volunteers, fostering a positive and inclusive culture, and delivering comprehensive training programmes. The role ensures effective day-to-day workforce management, including shift allocation, real-time deployment, attendance tracking, and contingency planning. Additional responsibilities include providing ongoing support, recognition, and wellbeing initiatives, as well as supporting offboarding processes, feedback collection, and facilitating post-Games employment and skills development opportunities for staff and volunteers.
Working Arrangements The role will commence in the Organising Companys Glasgow city centre office, with visits required to competition venues to fully deliver the responsibilities of the role. The location for the role will transition to being based at a competition venue as we approach the Games.
The role will be contracted for 40 hours per week, with requirements to be in the office aligned to the Organising Companys planned working pattern. All travel to your place of work will be at your own cost. During the Games operational period, shift patterns are likely to be required, which could include weekends. Key Responsibilities
* Support the implementation of the Organising Companys overall workforce and volunteering strategy for all competition venues, aligned with Games-wide objectives. This includes forecasting workforce requirements, defining role profiles, and creating deployment plans.
* Liaise between the Organising Company, venue managers, functional area leads, external partners, and local employment agencies to coordinate workforce and volunteering requirements, resolve issues, and ensure integrated operational delivery.
* Support the end-to-end recruitment for paid staff, identifying local talent and integrating commitments to delivering internships and secondments into the overall workforce plan. This includes overseeing application management, selection, background checks, and onboarding processes.
* Foster a positive and inclusive culture, driving high levels of motivation, engagement, and retention throughout the workforce and volunteering cohort, aligned to the Organising Companys values.
* Provide ongoing support, recognition, and wellbeing initiatives to ensure a rewarding Games-time experience for all staff and volunteers.
* Coordinate the design and delivery of comprehensive training programmes for all workforce and volunteer roles, including induction, role-specific, venue-specific, and Games-time operational training.
* Support workforce scheduling, shift allocation, and real-time deployment across all competition venues. Oversee daily check-in/out, attendance tracking, and ensure adequate coverage for all operational areas, including contingency planning for last-minute changes.
* Assist the Manager in overseeing the day-to-day management of the workforce and volunteers during Games time, including real-time problem-solving, issue escalation, and performance monitoring.
* Support the offboarding process, including recognition, feedback collection, and transition support for workforce and volunteers. Facilitate post-Games employment and skills development opportunities for local staff and volunteers.
Skills, Knowledge and Expertise
Experience
* Experience in planning, recruitment, deployment, and management of large, diverse teams for major multi-sport or multi-venue events.
* Experience coordinating the design and delivery of general, role-specific, and venue-specific training programmes to ensure paid staff and volunteers are equipped to deliver Games-time services.
* Demonstrated ability to work collaboratively with event organisers, venue operators, functional area leads, local authorities, and external partners.
Competencies
* Highly organised with excellent project management skills that support the effective management of workforce scheduling and deployment planning across all competition venues.
* Works effectively across functions, venues, and stakeholder groups, building trust and ensuring integrated delivery.
* Commitment to delivering an exceptional, inclusive, and safe experience for all workforce and volunteers, including those with accessibility needs.
* Strong ability to inspire, motivate, and manage large, diverse teams, fostering a culture of collaboration and inclusivity.
* Excellent written and verbal communication skills for briefing teams, reporting to management, and engaging with diverse audiences.
Behaviours
* Champions diversity and develops a welcoming environment for all staff and volunteers, reflecting the values of Glasgow 2026.
* Fosters a One Team approach, working seamlessly with overlay, venue, and functional area teams to support integrated solutions.
* Collaborates with a wide range of stakeholder groups including Organising Company teams, functional areas, and external agencies to ensure integrated delivery and achievement of Games objectives.
About Trivandi Trivandi leads the design, delivery and operations of major events and venues.
In 2013, Trivandi was formed to share the knowledge and expertise gained as the senior leadership team that planned, delivered and operated the 120+ venues of the London 2012 Olympic & Paralympic Games.
Since then, we have seen incredible growth in the breadth and depth of our expertise, and we are now an integrated team of strategic and commercial advisors, designers, project managers, and operators with sustainability threaded through everything that we do.
We apply a unique 'OneTeam' approach where our multi-disciplinary specialists work in total harmony to drive projects to success, from concept to execution.
We are proud to have delivered over 200 projects in 26 countries.
LNKD1_UKTJ
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Contract
Job function
* Job function
Management
* Industries
Strategic Management Services
Referrals increase your chances of interviewing at Rho Sigma Software by 2x
Get notified about new Workforce Coordinator jobs in Glasgow, Scotland, United Kingdom.
Glasgow, Scotland, United Kingdom 1 month ago
Glasgow, Scotland, United Kingdom 3 days ago
Administration Modern Apprentice - Projects and Governance
Glasgow, Scotland, United Kingdom 5 days ago
Coatbridge, Scotland, United Kingdom 2 days ago
Glasgow, Scotland, United Kingdom 2 days ago
Kilmarnock, Scotland, United Kingdom 1 week ago
Glasgow, Scotland, United Kingdom 5 days ago
Clerical Officer - Primary Care & Community Services
Glasgow, Scotland, United Kingdom 2 weeks ago
Glasgow, Scotland, United Kingdom 1 week ago
Cumbernauld, Scotland, United Kingdom 2 weeks ago
Glasgow, Scotland, United Kingdom 4 days ago
Client Relationship Coordinator (UK) - Dionach by Nomios
Glasgow City, Scotland, United Kingdom 1 week ago
Glasgow, Scotland, United Kingdom 2 months ago
Senior Legal Executive Assistant - Part-time (3 days a week)
Glasgow, Scotland, United Kingdom 1 month ago
Glasgow, Scotland, United Kingdom 1 week ago
Administrative Assistant/Personal Assistant
Glasgow, Scotland, United Kingdom 2 weeks ago
Glasgow, Scotland, United Kingdom 2 weeks ago
Glasgow, Scotland, United Kingdom 1 week ago
Glasgow, Scotland, United Kingdom 1 week ago
Glasgow, Scotland, United Kingdom 1 week ago
Cambuslang, Scotland, United Kingdom 2 days ago
Administrator (12 months fixed term - Maternity)
Glasgow, Scotland, United Kingdom 3 weeks ago
Glasgow, Scotland, United Kingdom 2 weeks ago
Glasgow City, Scotland, United Kingdom 4 days ago
Blantyre, Scotland, United Kingdom 5 days ago
Hamilton, Scotland, United Kingdom 3 days ago
Admin Assistant/Receptionist- Mental Health Inpatients B2
Glasgow, Scotland, United Kingdom 1 week ago
Stepps, Scotland, United Kingdom 1 week ago
Holytown, Scotland, United Kingdom 2 weeks ago
Cambuslang, Scotland, United Kingdom 1 month ago
Motherwell, Scotland, United Kingdom £20,000.00-£20,000.00 2 weeks ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr