Job overview
The post holder will be responsible for supporting research studies developed within the Academic Cardiovascular Unit (ACU). The key duties will be to provide administrative support to ACU, oversee the completion of project set-up tasks, proactively gather information on projects and act as a contact point for local researchers. This work will help ensure that high quality data is stored on researcher activity, increased regular communication from the ACU to researchers and that research projects progress through relevant processes as efficiently as possible. The role will also involve the development and management of research databases and randomisation systems.
The post holder will be tasked with achieving set deadlines but can manage their own time in co-ordinating their different responsibilities alongside responding to ad hoc requests.
Main duties of the job
1. Provide administrative support to ACU staff on request
2. Responsible for the day-to-day management of ACU logs
3. Record and monitor upcoming deadlines for projects
4. Communicate requirements of funders and monitor progress
5. Pass on information to other ACU team members and wider R&D teams, both locally and nationally including the local study set-up team, research team leads and clinical support services, so they can advise on capacity to deliver research.
6. Ensure communication with non-R&D stakeholders too and that all relevant departments are informed of potential activities
7. To be the key contact for researchers who wish to conduct research involving the ACU and answer queries from researchers promptly and efficiently, acknowledging all communication, and ensuring efficient flow of information
8. Play a coordinating role, acting as the link between the ACU, South Tees Hospitals NHS Trust Research & Development office and investigators, service leads, networks and other stakeholders.
9. Provide guidance, support and assistance to any new ACU team members and research staff within the organisation
10. Support activities in training staff in Trust processes and systems on a one to one basis or in small groups
Working for our organisation
Leadership and Improvement Training
South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.
Detailed job description and main responsibilities
Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.
Person specification
Qualifications
Essential criteria
11. Diploma level or equivalent
12. Good general education to GCSE level or equivalent including maths and English
Desirable criteria
13. Degree or equivalent qualification
14. Research qualification
Knowledge and Skills
Essential criteria
15. Advanced computer/keyboard skills and working knowledge of computer based packages e.g. Word and Excel needed for ability to access, input and retrieve information onto a computer and monitoring of trials patients. Ability to learn the skills to manage research databases and randomisation software
16. Organisational and time management skills to manage and deliver a range of tasks and projects to tight deadlines
17. Awareness of the importance of the data protection act and confidentiality in research
Experience
Essential criteria
18. Experience of database management
19. Three years administrative experience preferably in a healthcare / academic environment
Desirable criteria
20. Experience of working in NHS research and development
Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.
Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long-Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.
As an inclusive employer, we are here to support you.
If you have any special requirements to help you with your application, email our team at Stees.Recruitment1@nhs.net
The Trust encourages and supports all applicants to be fully vaccinated against both COVID19 and influenza.
Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.
Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.
Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.