Williams Lea seeks a Personal Assistant to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms.
Purpose of role
The Personal Assistant will play a key role in supporting our client’s Executive Assistant and their wider team by handling a range of administrative and coordination tasks.
The successful candidate will be a proactive and resourceful Personal Assistant who thrives in a fast-paced environment and takes initiative without needing close supervision.
Key responsibilities
* Complex, fast, and accurate diary management
* Managing the process of submitting expenses in a timely manner
* Travel coordination, booking and management (flights, trains, transfers and hotels)
* Booking venues and meeting rooms, organising catering
* Event support, both onsite and virtually
* Answer telephone, emails, and place service calls when needed
* Ensuring accurate and timely use of client relationship management tool
* Maintaining up to date client records on the firm’s client relationship management tool
* Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
* Co-ordinating the completion of document production, e-filing and file management, organising couriers, sending out of letters
* Drafting documents from precedents
* Liaising with the client’s support team
* Actively participating in all relevant training
* Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload
Personal attributes
* Previous PA experience is essential
* Previous experience within a private equity or professional services setting is preferable
* Previous experience with DealCloud or similar CRM software is desirable
* Advanced knowledge of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
* Exceptional standard of written and verbal communication
* Proficient multi-tasker with excellent organisational skills
* Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
* 25 days holiday, plus bank holidays(pro-rata for part time roles)
* Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
* Life Assurance
* Private Medical Insurance
* Health Assessments
* Discounted gym memberships
* Referral Scheme
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law).
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com
Salary: £32,000 per annum, plus company benefits
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, 9am until 5:30pm with 1 hours unpaid lunch break
#J-18808-Ljbffr