Job Description The Office Manager is responsible for facilitating the smooth-running of our London office. This role will have responsibility for the functionality, presentation, and safety of our office and will play a vital part in cultivating a first-class employee experience. What you’ll do Own all aspects of Health and Safety for the London office, ensuring compliance with all regulatory requirements, including the coordination of risk assessments (including home office), organising First Aid and Fire Warden training and other related training, being an active member of the H&S committee and escalating issues to the P&C Team. Primary contact for the London office building management, coordinating all maintenance requests on behalf of the OFX Team, following all security procedures including maintaining staff access records, visitor management, office access; keyholder for the office, ensuring the space is secure both within and outside of office hours and attending the premises out of hours if required, managing the access control system and office keys. Supporting the effective coordination and optimisation of office space to meet evolving business needs, including managing space planning activities, monitoring occupancy levels, and assisting with office moves, reconfigurations, or relocation projects as required. Ordering and distributing office supplies including stationery, drinks and snacks, ensuring a sufficient level of stock is maintained at all times. Coordinating all office catering requirements, including managing daily and ad‑hoc food and beverage orders, liaising with suppliers, supporting internal events and meetings, and ensuring catering services are delivered on time and to the expected standard. Ensuring the office is consistently maintained to a high standard by overseeing its presentation and functionality, coordinating the procurement of maintenance and cleaning services, and managing supplier relationships to guarantee high‑quality service delivery. Escalating any issues affecting the employee experience within the London office, such as IT issues, equipment failures, or other operational concerns, to ensure timely resolution. Organising both international and regional couriers. Managing all incoming and outgoing post, including sorting and distributing mail to the appropriate recipients, recording items when required, and ensuring timely handling of any tracked, confidential, or high‑priority correspondence. Providing holiday cover for the EA & Facilities Manager when required. Assisting SLT/GET and other OFX internal visitors, when in the London office. Serving as the primary point of contact for UK employees, providing support with travel arrangements, team events, coordinating marketing materials, and assisting with client‑related needs such as hampers and gifts. Carrying out additional responsibilities as required, including administrative support for SLT members or other tasks assigned by the EA & Facilities Manager. Supporting the P&C Team with events and initiatives e.g. related to training, wellness or diversity. Coordinating the onboarding and offboarding of team members, including equipment distribution/collection, office access, office induction and distribution of welcome packs. Purchase, distribution and tracking of anniversary gifts and employee award gift cards. Support the P&C Team with administration and coordination, for example filing, updating people systems, arranging training events, basic documentation creation etc. Key member the affinity groups including the Good Vibes Committee (GVC), Rise and Women’s Network; coordinating and promoting social events, activities, and celebrations.