Office & Admin Co-ordinator
Location: Scarborough HQ
Hours: Full time, Monday–Friday (37.5 hours per week)
Reports to: Operations Director
About the Role
As our Office & Admin Co-ordinator, you’ll keep things running smoothly at our Scarborough HQ and support consultants across the business. You’ll be the first face visitors see, the go-to for office logistics, and a trusted hand for admin and compliance tasks – all delivered with attention to detail and great energy. You’ll play a key role in our team’s success and help maintain a positive and professional office environment.
Key Responsibilities
Office Co-ordination
* Greet clients, candidates, and visitors with warmth and professionalism
* Answer phones, monitor the door and office camera, and manage voicemail
* Manage meeting rooms, diaries, internal events, and celebration lunches
* Organise team treats, birthdays, anniversaries, cards, and gifts
* Keep the office tidy, restock supplies (incl. printer ink), and handle post/printing
* Log and follow up on repairs, liaise with IT and suppliers as needed
* Support opening/closing routines and ensure a smooth working environment
* Oversee car checks, repairs, valets, and basic office logistics
* Set up IT for desks, docking stations, signage, and cabling
* Maintain stock checks, suggestion box, signage, and meeting board updates
* Help with internal comms and keep the team informed
Admin Support
* Create and update recruitment templates in our CRM
* Set up new starters (accounts, equipment, systems access)
* Support with compliance tasks (e.g. RTW checks), provide cover when needed
* Build and edit document/email/message/shift templates and compliance settings
* Oversee processes like surveys, NPS, and follow-ups
* Update client/candidate records – merging, archiving, coding, etc.
* Manage the shared support inbox and action requests promptly
* Help with internal events, Lunch & Learns, and networking bookings
* Log IT issues and chase resolutions to minimise downtime for consultants
* Support on projects and one-off admin tasks
* Order vouchers, cards, and certificates for team and business use
What We’re Looking For
* Super-organised with strong admin and coordination skills
* Self-starter who can manage workload and meet deadlines
* Friendly, confident communicator – in person and via phone/email
* Tech-savvy – experience with CRM/ATS, MS Office, Teams preferred
* Positive, can-do attitude, happy to pitch in where needed
* Prior admin/support experience ideal – but full training will be provided
* Full UK driving licence required
Why Castle?
* We connect top talent with brilliant businesses across Yorkshire
* Join a fast-paced, ambitious team with a big heart
* Friendly, buzzing office with strong leadership and investment in you
* Generous benefits, rewards, and community commitment
* Full training and ongoing support included
Interested?
If you're looking to start or grow a career in office admin, this is the perfect chance to join a supportive and dynamic team.
To apply please send your CV to Tina Tout, tina@castle-employment.co.uk. Know someone who’d love this role? Please share! #J-18808-Ljbffr