Overview
You will work in the Family Team to provide professional, pro-active, high level secretarial support on a broad range of issues relating to all aspects of the family law services we offer. You will work primarily with the Sevenoaks and London teams and assist the wider Family team across the seven offices. You will work with the other Family Team assistants to provide support to all fee earners. The team covers a broad range of family law matters described below.
Responsibilities
* To produce and amend documents including PDF court bundles with speed and accuracy.
* To format, paginate, number and present documents in Birketts LLP house style.
* To proof read all work, checking for spelling and grammar.
* To be a user of key software packages and take responsibility for any training needs to improve relevant skills needed to meet the needs of the business.
* To proactively work with the fee earners to ensure relevant documentation is produced to meet clients\ expectations and deadlines.
* To help cover holidays and periods of sickness in other teams when required.
* Administrative tasks: Manage diaries of fee earners in Microsoft Outlook; scan and save incoming and outgoing post; manage datarooms and file management processes; update data on Intapp (contacts, intermediaries, referrals); open new clients, open/close matters, and carry out conflict checks; complete client engagement process including letters of engagement and Thirdfort invitations; arrange appointments, meetings, and conferences; send/receive invites; arrange payments; maintain electronic and paper filing; keep team spreadsheets up to date; photocopying and scanning as required; coordinate mediation enquiries and matters.
* The department environment: collaborate with a team of specialist lawyers; contribute to delivering high quality, timely advice; participate in a collaborative and supportive culture.
Requirements / Qualifications
* Strong administration experience with a positive, enthusiastic and professional approach.
* Strong attention to detail and high-level organisational skills.
* Strong typing speed of at least 50 wpm.
* Excellent spelling and punctuation; excellent written and verbal communications.
* Ability to use discretion; excellent IT skills, including Outlook, Word, PowerPoint and Excel.
* Positive and enthusiastic approach to teamwork; good telephone manner.
* Self-motivated, ability to use initiative and provide proactive support to fee-earners.
* Ability to pay attention to detail and check own work; reliable and well organised; able to remain calm and work under pressure to meet strict deadlines.
About Birketts
Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.
Team and Benefits
The department currently comprises over 28 specialist lawyers, including eight partners. We are a collaborative and supportive team that prides itself on community and belonging. We won the Lexis Nexis award for the best family team to work for in 2024.
Core benefits include:
* 25 days holiday (FTE) plus Bank Holidays
* Long Service holiday award - 1 extra week every 10 years continuous service
* Private Healthcare with BUPA (offered after probation)
* Scottish Widows Pension Scheme (5% employer / 5% Employee)
* Staff Profit Share and Individual Performance Bonus Scheme
* Salary sacrifice (Pensions, Staff Profit Share)
* Life Assurance - 4 x salary / Permanent Health Insurance
* Paid CSR Day
* Enhanced Maternity/Paternity Leave
* Subsidised gym membership
* Electric car scheme
* Agile/Hybrid Working Policy
* Dress for your Day Policy
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