Job Description
Executive Assistant to CEO (High-Growth Marketing Agency)
Company: Markeb Media Ltd
Location: Sheffield
Salary: £28,000 – £33,000 (with progression opportunities)
About the Role
We are looking for a high-performance Executive Assistant to work directly with the CEO of a fast-growing real estate marketing agency.
This is not a traditional assistant role.
You will act as an extension of the CEO, ensuring that ideas are executed, operations move quickly, and the business runs efficiently day-to-day.
You’ll work directly with the CEO in a high-growth environment where decisions are made quickly, standards are high, and execution speed matters.
What You’ll Be Responsible For
Executive Support
•\tManage the CEO’s calendar, meetings, and priorities
•\tSchedule and coordinate calls with clients, partners, and stakeholders
•\tPrepare meeting briefs and ensure the CEO is fully organised
•\tTake clear, structured notes and ensure all follow-ups are executed
Execution & Business Support
•\tTake direction from the CEO and turn ideas into action
•\tTrack tasks across the business and ensure completion
•\tFollow up with team members to maintain momentum
•\tAct as a central point of coordination across departments
Operations Support
•\tSupport internal operations to ensure everything runs smoothly
•\tCoordinate logistics (travel, bookings, uniforms, etc.)
•\tAssist with invoicing coordination and admin workflows
•\tMaintain organisation across systems and processes
Client & Brand Representation
•\tRepresent the CEO in meetings, events, and communications
•\tCommunicate professionally with clients and partners
•\tBe comfortable on camera (content, events, brand presence)
•\tSupport with external brand presence where required
Tools You’ll Use
•\tAirtable (tracking, workflows, client data)
•\tDropbox (file management, content organisation)
•\tMicrosoft Excel (data tracking, reporting, organisation)
(Experience with these tools is a strong advantage, but the ability to learn quickly is essential.)
Who We’re Looking For
You are:
•\tHighly organised – you bring structure to chaos
•\tProactive – you anticipate needs before being asked
•\tFast-paced & energetic – you move quickly and efficiently
•\tProfessional & polished – you represent the CEO at a high level
•\tStrong communicator – clear, confident, and articulate
•\tPersonable – able to build relationships easily
•\tDetail-oriented – especially with notes and execution
•\tReliable – when something is given to you, it gets done
Key Skills & Experience
•\tExperience in an Executive Assistant / PA / Operations role
•\tStrong administrative and organisational skills
•\tExcellent note-taking and follow-through
•\tAbility to manage multiple priorities simultaneously
Bonus (not essential):
•\tExperience in real estate, marketing, or media
•\tExperience in a fast-growing or startup environment
Work Environment
•\tFast-paced, high-growth company
•\tHigh standards and strong performance culture
•\tDirect exposure to business growth and decision-making
•\tClear progression into a more senior role based on performance
What Success Looks Like
•\tThe CEO is no longer involved in day-to-day admin
•\tTasks are executed quickly and efficiently
•\tCommunication across the business improves
•\tSystems stay organised and up to date
•\tNothing falls through the cracks
Important Note
We move fast. If you prefer a slow or highly structured corporate environment, this role is not for you.
Final Note
This role is ideal for someone who:
•\tWants to work closely with leadership
•\tThrives in a fast-paced, entrepreneurial environment
•\tIs looking to grow alongside a scaling business
This is not a passive role — it is for someone who wants to move fast, execute, and grow with the business.