Description
Make a difference
At DeterTech we give peace of mind to people and communities, every day. Making the world a safer, more secure place is what matters to us. And it’s what sets us (and you, if you join us…) apart from the crowd. DeterTech continues to grow and has big plans for the future. Join us and see how you can contribute to our future success.
What’s expected of you?
As an Executive Assistant, you’ll play a key role in delivering our ambitious growth plans and ensuring our customers receive best-in-class security solutions. This is an exciting opportunity to work in a fast-growing, technology-driven business, where innovation and collaboration drive everything we do.
In this role, you'll work closely with the CEO and CFO, supporting high-impact initiatives, coordinating global operations, and engaging with senior leaders. It's a unique chance to contribute at a strategic level while gaining exposure to international business and executive decision-making.
Key Responsibilities
* Manage complex and ever-changing executive calendars, ensuring optimal scheduling across multiple global time zones.
* Coordinate international travel arrangements, including flights, visas, accommodations, and detailed itineraries for the CEO and CFO.
* Facilitate seamless communication across regions and time zones, ensuring timely information flow between global teams.
* Prepare for and attend high-level meetings, take accurate minutes, and ensure prompt distribution and follow-up on action items.
* Liaise effectively with board members, executives, and staff at all levels, adapting communication style to suit the audience.
* Maintain strict confidentiality when handling sensitive and strategic information.
* Support the CEO and CFO in driving strategic projects, including tracking progress, collating inputs, and ensuring deadlines are met.
* Coordinate and organise executive team meetings, ensuring all participants are aligned and well-prepared.
* Submit monthly expenses on behalf of the CEO and CFO with attention to accuracy and timeliness.
* Be willing and able to travel across operational territories to provide in-person support when needed.
* Thrive in a fast-paced, evolving environment, demonstrating adaptability and resilience as the business grows and priorities shift.
Skills, Knowledge and Expertise
* Proven Executive Support Background
Minimum of 5–7 years’ experience supporting C-level executives (preferably a CEO and/or CFO) in a fast-paced, global environment.
* Calendar and Travel Management
Demonstrated experience managing complex calendars and coordinating international travel, including familiarity with global visa requirements, multi-leg itineraries, and travel risk management.
* Project Coordination
Experience supporting or managing strategic projects with multiple stakeholders, ensuring timelines are tracked and deliverables met.
* Board and Stakeholder Engagement
Prior experience engaging with board members and senior stakeholders with professionalism and discretion.
* Multinational Environment
Experience working across multiple time zones and cultures, ideally in a multinational organisation.
Personal attributes
* Exceptional Organisational Skills
Ability to prioritise tasks, manage competing deadlines, and maintain accuracy under pressure.
* Advanced Communication Abilities
Excellent written and verbal communication skills, with the ability to adapt tone and messaging to suit diverse audiences, from executives to frontline teams.
* Meeting and Minute-Taking Proficiency
Skilled in preparing agendas, capturing accurate meeting minutes, and managing follow-up actions with minimal oversight.
* Tech-Savvy
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), video conferencing platforms (e.g., Zoom, Microsoft Teams), and travel/expense tools (e.g., Concur, SAP, TripActions).
* Discretion and Confidentiality
Proven ability to handle sensitive and confidential information with integrity and discretion.
* Proactive Problem Solver
Demonstrates initiative, anticipates needs, and acts with sound judgment in ambiguous or time-sensitive situations.
* Attention to Detail
Meticulous in managing logistics, communications, and document handling.
* Cultural Agility
Strong intercultural awareness and the ability to work effectively with diverse global teams.
* Flexibility to Travel
Willingness and ability to travel as needed to provide in-person support across international operational hubs.
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.