Schemes Compliance & Customer Service Administrator
Schemes Compliance & Customer Service Administrator
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WE ARE
The Building Engineering Services Association is the UK's leading trade organisation for building engineering services contractors – representing the interests of firms active in the design, installation, commissioning, maintenance, control and management of engineering systems and services in buildings. Want to find out more? Visit: www.thebesa.com
WE ARE
The Building Engineering Services Association is the UK's leading trade organisation for building engineering services contractors – representing the interests of firms active in the design, installation, commissioning, maintenance, control and management of engineering systems and services in buildings. Want to find out more? Visit: www.thebesa.com
The Competence & Compliance (C&C) Department plays a central role in enabling both businesses and individuals within the building engineering services sector to achieve, maintain, and evidence high standards of professionalism. Through a comprehensive range of schemes, products, and services, we provide the mechanisms by which individuals can demonstrate competence and businesses can prove compliance. Our work ensures these principles remain the foundation of industry best practice, supporting organisations to meet regulatory obligations and championing excellence across the sector.
About The Role
Reporting to the Compliance Manager, you will play a key role in delivering an excellent end-to-end customer experience across C&C’s schemes – including Refcom (F-Gas & Elite) and BESCA (Vent Hygiene Register, Competent Person Scheme, and Competence Assessment Standard). You will manage the full onboarding process for new and renewing members, ensure effective ongoing scheme administration, and support compliance through desktop auditing and reviews.
This role combines strong administrative and customer service responsibilities with a compliance-driven mindset, supporting the integrity, quality, and effectiveness of our schemes through efficient service delivery and scheme monitoring.
KEY DUTIES
Scheme Administration & Customer Journey
* Manage the end-to-end onboarding process for scheme applicants, ensuring all required documentation, assessments, and validations are completed in line with scheme rules.
* Maintain accurate member records and ensure CRM and data systems are up to date.
* Provide ongoing support to members, responding to queries and guiding them through scheme requirements and renewals.
* Support members through the Business Management Review (BMR) process and ensure timely completion of required assessments.
Desktop Auditing & Compliance Monitoring
* Undertake remote desktop audits for members across Refcom, Vent Hygiene Register, and Competence Assessment Standard schemes.
* Review submitted evidence against scheme criteria and produce structured audit outcomes and feedback.
* Escalate concerns, non-conformities, or potential issues to the Compliance Manager or Audit Manager as appropriate.
* Assist in tracking audit outcomes and ensuring corrective actions are completed where required.
CAS Audit Facilitation
* Coordinate and schedule audits for the Competence Assessment Standard (CAS), ensuring timely delivery in line with scheme requirements.
* Liaise with the Compliance/Audit Manager and internal or external auditors to confirm audit availability and capacity.
* Monitor audit demand and proactively support resource planning to ensure audit capacity aligns with scheme and member needs.
* Support communication between members and auditors to facilitate smooth audit preparation and completion.
Operational Support & Continuous Improvement
* Contribute to the review and development of scheme processes and documentation.
* Support preparation for internal and external audits and scheme reviews.
* Identify areas for improvement in customer experience and scheme efficiency, feeding suggestions into the wider team.
* Work collaboratively with colleagues across C&C to maintain scheme integrity and service quality.
About You
Skills, Knowledge & Experience
* Experience in a customer service, compliance, or scheme administration role within a regulated or membership-based environment.
* A good understanding of compliance frameworks, certification processes, or auditing principles.
* Strong attention to detail with the ability to follow structured processes and evaluate evidence against set criteria.
* Excellent written and verbal communication skills with the ability to liaise professionally with members and colleagues.
* Organised and able to manage multiple case files, deadlines, and data sources effectively.
* Confident using CRM systems, MS Office applications, and digital platforms for remote auditing and communication.
* An interest in building engineering, regulatory compliance, or the certification sector is advantageous.
Behaviours
At BESA, we expect all colleagues to demonstrate behaviours that support our culture and values. In this role, the following behaviours are especially important:
* Customer Empathy – You understand and respond to the needs of customers and internal stakeholders with professionalism and care.
* Accountability – You take ownership of your work, deliver to deadlines, and hold yourself and others to high standards of performance and integrity.
* Continuous Improvement – You seek ways to enhance operational delivery and compliance, contributing ideas and learning from experience.
* Agility – You are adaptable to changing priorities and comfortable working in a dynamic and evolving regulatory environment.
* Commerciality – You are aware of the broader business context in which schemes operate and can balance compliance with service effectiveness and value.
* Care – You show genuine concern for the wellbeing of your team, colleagues, and customers, and promote a supportive and inclusive working culture.
Closing Date: 9th July 2025
Interview Date: w/c 14th July 2025
Don’t meet every single requirement? At BESA, we are committed to building a diverse and inclusive workplace. If you're enthusiastic about this role but your experience doesn't match every requirement perfectly, we encourage you to apply anyway. You might be exactly the candidate we're looking for!
We encourage early applications, as we may close the vacancy once we receive a strong pool of candidates!
Seniority level
* Seniority level
Entry level
Employment type
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Full-time
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Other
* Industries
Construction
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