Job Description
Hybrid (in Cambridge MA office on Tuesdays and Wednesdays)
Position: A/R, A/P, Payroll Clerk
Location: Cambridge, MA 02138
Duration: 3-month contract
Shift: M-F, 9 am-5 pm with one-hour unpaid lunch daily
Guaranteed Hrs: 35 hours per week
Pay Rate: $24.10 per hour on w2
Assignment Duration: Approximate 3-month assignment with potential for extension
Overtime: Possible, but expected to be limited
Top competencies:
* Strong organizational skills and ability to handle multiple tasks at once
* Customer service with a helpful, professional attitude
* Problem-solving skills and ability to resolve discrepancies
* Ability to handle confidential or sensitive supplier/payment information discreetly
* Proactive follow-up skills when collecting information or solving issues
* Willingness to learn and adapt to new procedures or systems quickly
High-level Responsibilities include:
* Monitor new email box for invoice submission and/or questions, triage or process accordingly
* Process invoices for assigned departments
* Prepare PCard statement reports monthly for staff from assigned departments
* Provide support in contract collection process
* Process coding corrections via journal as needed during the monthly, quarterly and year-end closes
* Serve as an informational resource to Institute staff on financial policies and procedures pertaining to non-employee reimbursements, supplier set-up, and accounts payable
Competencies:
* Strong organizational skills and ability to handle multiple tasks at once
* Customer service with a helpful, professional attitude
* Problem-solving skills and ability to resolve discrepancies
* Ability to handle confidential or sensitive supplier/payment information discreetly
* Proactive follow-up skills when collecting information or solving issues
* Willingness to learn and adapt to new procedures or systems quickly
Basic Requirements:
* College or business coursework
* Adept at using Microsoft Office Suite, especially Outlook and Excel
* Must have technical aptitude to learn new systems quickly
* Strong written and verbal communication skills
* Ability to prioritize and manage multiple tasks in a deadline-driven environment
* Attention to detail is a must
* Prior experience in financial work (invoice processing, accounts payable) is not required
The AR/AP/Payroll Clerk provides administrative and financial support and processes transactions related to accounts payable, travel expense processing and reimbursements, accounts receivable, or payroll. Requires timely and accurate data entry and or processing. Identifies and researches or escalates issues. Interacts with other members of financial operations or customer service teams, suppliers, or Harvard faculty and staff as appropriate. Follows standard practices and procedures.
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