Overview
Function
The function of the General Administrator/Receptionist is to be a strong team player in helping the Operations Manager fulfil the front of house day to day duties and assisting the various Teams with any general admin tasks.
Responsibilities
* Prepare the Reception area
* Answer the phone and take/forward any messages as required to the relevant department or person
* Maintain the desk diary
* Check in visitors and hand over to host
* Process outgoing post and drop to a convenient postbox daily
* Monitor printers and shredders
* Monitor office stationery supplies
* Daily post distribution
* Attend kitchen areas (GF and LGF) as required
* Provide administrative assistance to the Operations, Fleet and Facilities Manager and/or others as required
* Organise catering for courses and meetings as required
* Ad hoc administrative assistance for the preparation of various in-house training courses and ordering of any supplies
Hours of work:
Monday - Friday 9am - 3pm (with some flexibility around working hours)
Qualifications
Qualifications
* Proven administration/reception experience
Skills and Experience
* A good eye for detail
* accurate, literate and articulate, with good communications skills in English both written and spoken
* A good understanding of Microsoft Outlook, Word, Excel
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