Job Overview
Operations Administrator (Ref : SIMJD13)
SIM Switchgear Limited is a leading provider on the Switchgear Services sector, with a great range of technical skills and multiple key locations throughout the UK, Europe and the USA.
We're a team of specialists, electrical and mechanical engineers and consultants. Above all, we're thinkers and doers that are fully charged. So much more than our technical knowledge, it's our attitude and mindset that sets us apart, in a world that will always be 'ON'
We are looking for an enthusiastic, "switched on" Operations Administrator that will fit in our fast-paced environment. If you are looking for a company that you can really make a difference, then this role is for you.
The role
Based in Liverpool (Knowsley) with occasional traveling based on Business assignments and planned activities, this role is required to provide efficient support to our group through the Business Operations Administration. High attention to detail that will support the reporting and tracking of information, Business Operations duties including general daily administration support (call center, planning of meetings, liaise with client's and suppliers) support In Logistics Operations, support to Project Management (Document Control, Planning).
Reporting to the Operations Director this exciting and challenging role is full of variety and some of the core duties will include but not limited to:
Providing support to the Business Operations and Projects team and extend the support to the Group when required with focus on General Administration
· Procurement / Logistics
* Raise and submit orders to suppliers,
* Receive Products and documentation, save them in the system and notify interested parties for products availability
* General Administration duties (Phone calls, Booking hotels for Field engineers, Booking transportation (if traveling abroad)
* Arranging internal and external meetings (projects kick off meetings, clients review meetings, internal / external audits, suppliers' meetings etc) keeping meeting notes.
* Assisting Operations department with QA/HSE requirements (support to Operations for Internal/External QA & HSE Audits, draft agendas and share with Office Managers, maintaining good records.)
What are we looking for?
You will be experienced in using Microsoft Office, online CRM software (Salesforce, QuickBooks or similar) with strong skills in Excel and management of various databases. We are looking for an excellent communicator with previous experience within a busy business environment and with previous experience in stakeholder management process, a pro-active approach to compliance and able to work efficiently to meet deadlines.
You will need to demonstrate high ethical standards, take personal accountability for everything you do, and always want to be the best.
What makes us unique?
Our mindset is what set us apart from other providers in a highly competitive industry, we care for our people and our clients. We are looking after our team as we know well that every single one of us contribution and motivation is what makes us the difference. We are personally invested on every task or project we are involved, and our aim always to be the best and stand out.
Our drive is passion for excellence
Key Skills
* Good planning and time management skills
* Sound knowledge of MS Excel, PowerPoint and CRM systems (desirable)
* Have a strong attention to detail
* Have previous experience In Office Administration roles
* Good Communication skills (written & verbal)
* Basic understanding of resource planning
* Previous experience working in a fast pace environment
* Previous experience in ISO9001 QMS driven Companies
* Previous experience on a Customer Service environment
Our teams are dedicated and hardworking and we recognise this that's why we will also provide you with:
* 31 days annual leave (including Bank Holidays)
* Personal training and development plan
* Pension 3% matched
Job Types: Full-time, Permanent
Salary: 21,000- £26,000 (depending skillset and experience)
Job Types: Full-time, Permanent
Pay: £21,000.00-£26,000.00 per year
Benefits:
* Company pension
* On-site parking
Work Location: In person