Company Description
PortmanDentex is a leading dental group where your skills and ambitions make a real difference. We support over 370 practices across the UK and Ireland. We're united by a passion for great dentistry, putting patients first and helping each other grow both at work and beyond.
Job Description
PortmanDentex is looking for a Company Secretary who will play a key role in supporting our board and leadership team, helping to keep our governance and regulatory responsibilities running smoothly. This role sits at the heart of how we stay organised, compliant and connected, working closely with the Executive team, offering thoughtful administrative support and joining ad‑hoc meetings when needed.
Reporting to the Legal Director, Group CFO, CFO and FD, you'll take ownership of a wide range of Company Secretarial and regulatory duties — from managing Companies House correspondence and ensuring annual confirmation statements are filed on time, to supporting shareholder communications and preparing KYC information for banks and regulatory bodies. You'll keep our registers for NDAs, contracts and Powers of Attorney up to date, assist with director MIPs and clinician earnouts, and act as a named contact for Companies House e‑reminders. You'll also help coordinate director document signings for acquisitions and provide flexible, reliable administrative support wherever it's needed across the business.
Qualifications
We welcome your application to our Company Secretary vacancy if you have the following qualifications and skills:
* Experience in a Company Secretary support role, or in a similar governance‑focused position.
* Strong background as a senior PA or Administrator, ideally supporting busy Board‑level leaders.
* Comfortable working in a fast‑growing, ever‑evolving environment, with the confidence to adapt as the role and organisation continue to develop.
* A positive, can‑do approach, with the flexibility to navigate ambiguity and help move things forward.
* A natural problem‑solver who spots gaps, picks up tasks that need a home, and ensures they're handled by the right people.
* Committed to delivering an excellent level of service to colleagues, partners and all stakeholders.
* Confident communicating with people at every level across PortmanDentex, with the presence and credibility to influence when needed.
* Highly proficient in Microsoft Outlook, Word and PowerPoint, and a confident user of Excel.
Additional Information
In addition to a competitive basic salary, our benefits also include:
* Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme
* Additional Reward: bonus scheme based on business performance
* Extra Leave: Birthday off and option to buy 3 more days
* Family Support: Enhanced maternity/paternity leave
* Financial Security: Life assurance and pension scheme
Application process
When you click apply, we'll need your CV and contact details, along with the answer to four quick questions and your application will be complete You'll get a response as quickly as we can, whatever the outcome of your application.
Ready to join us? Click apply to take the next step in your career.
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We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.
1. Contract Type: Fixed Term Contract / Temporary
2. PortmanDentex Location: The Port - Cheltenham
3. Vacancy Type: Central Functions
4. Department: Finance and Legal