Company description:
A rewarding place to work. At Rathbones, We invest in everyone's tomorrow
that includes our people. We are always looking for future talent, and we can help you build a rewarding career with clear paths to progression and the opportunity to share in the success of our business.
Job description:
Job Title: PA
Department: RIM
Location: Bournemouth
Contract Type: 12 month secondment / 12 month fixed term contract
The Role
To provide a range of efficient, effective and confidential executive support services to assist the Regional Director to carry out their role within the Group.
Outcomes of the Role
Diary management? managing conflicting demands, recognising the importance and relevance of meetings and the ability to prioritise.Booking both internal meetings and client reviews
Taking minutes, drafting presentations for internal audiences, collating contributions from direct reports and other submitters.
Provide a range of administrative support services including creating and maintenance of management information, spreadsheets and databases, as well as drafting client correspondence on a regular basis
Arranging travel and accommodation
Proactive and effective email management
Regular client liaison
Meeting preparation for internal and client meetings
Dissemination of information to relevant parts of the region
Working with the office heads on a regional level and also other regional heads and their EAs, as well as the business management team
Working with a team of secretaries in Bournemouth and helping to provide holiday cover where necessary
Knowledge & Experience
Prior experience in an assistant or secretary role
Proficient in Excel, Word, PowerPoint, MS Teams
Excellent attention to detail and accuracy
Excellent time management and organisation skills
Able to build relationships, navigate politics and be confident with talking to clients on the telephone
Able to use initiative, set own objectives and targets and commit to the delivery of these
Must be discreet and comfortable dealing with confidential information
Broad knowledge of Executives business area and Rathbones overall (once in role)
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