Asset Department Administrator
Job Overview:
We are seeking a highly organized, detail-oriented proactive Asset department Administrator to join our team. As an Administrator you will provide essential administrative support to ensure smooth and efficient daily operations. You will be responsible for a wide variety of tasks, including managing trackers, handling communications, maintaining records, and assisting with other office-related functions. The ideal candidate will be reliable, adaptable, and capable of multitasking in a dynamic environment ideally with experience working for an engineering company.
Key Responsibilities:
* Office Management: Oversee day-to-day office operations, ensuring everything runs efficiently, including managing office supplies, equipment, and services.
* Scheduling & Coordination: Manage calendars, schedule appointments, arrange meetings, and coordinate travel logistics for the team.
* Communication: Serve as the first point of contact for internal and external communications, handling phone calls, emails, and inquiries in a professional manner.
* Document Management: Maintain accurate and organized records, files, and databases, both physical and electronic. Ensure timely retrieval and updating of documents.
* Data Entry & Reporting: Enter and maintain data in company systems, generate reports, and assist with data analysis as needed.
* Event Coordination: Help organize internal and external events, such as team meetings, company events, conferences, and client visits.
* General Administration: Provide administrative support for the department, assist with special projects, and perform other ad-hoc tasks as required.
* Trackers: Manage cost and requisition trackers for the department.
* Experience: Previous administrative experience in an office environment (1-2 years preferred).
* Skills:
* Strong organisational skills and attention to detail.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent written and verbal communication skills.
* Ability to multitask and prioritize work in a fast-paced environment.
* Strong interpersonal skills and the ability to work collaboratively with team members.
* A proactive attitude and the ability to take initiative.
* High degree of professionalism, integrity, and discretion in handling confidential information.
Additional Requirements:
* Ability to work independently and as part of a team.
* Strong problem-solving skills and a proactive approach to challenges.
* Flexibility to adapt to changing priorities and tasks.
Hours and compensation:
* Working Monday - Friday 8hrs start time between 8 and 9am.
£15 per hour 3 month rolling contract