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JOB PURPOSE
To provide administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES
General Administrative Processes and Records
* Operate manual and/or computerized information systems related to pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
* Complete and submit all required returns/records.
* Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage, and distribution of resources.
Finance
* Receive, receipt, and account for all cash.
* Bank monies and maintain banking records.
* Communicate with relevant personnel and assist with financial procedures.
Reception, Secretarial, and Secretariat
* Operate the telephone/switchboard, receive visitors, and provide hospitality as needed.
* Provide word processing, typing, filing, duplication, and photocopying support for administrative processes, including the use of email, intranet, and internet facilities where appropriate.
* Sort, screen, and distribute all mail.
* Ensure the secure storage of valuable items and confidential documentation.
* Maintain diaries, arrange appointments and meetings, and provide secretarial services for staff within the school.
* Service meetings and draft minutes as required.
Other Duties
* Assist work placement students with practical tasks and assignments within the school office (where appropriate).
* Perform other duties as assigned within the level of the post.
FLEXIBLE WORKING OPTIONS AVAILABLE
OPTION 1: You are required to be on duty during school term plus two additional weeks. The timing of these weeks is at the discretion of the Principal.
OR
OPTION 2: You are required to work during the contracted weekly hours, including periods of school closure, except when on annual leave or other authorized absence. Alternative work or training will be provided as needed.
OR
OPTION 3: Similar to option 2, with the additional possibility to request unpaid leave during extended school holidays or closures.
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