Organisation The True Athlete Project Salary £32,000 - £40,000 Location Remote Contract type Permanent (Full time) Closing date 5 January 2026 Interview date 6 January 2026 Job Description Executive Assistant to Founder/CEO
Applications will be reviewed on a rolling basis and may close early if suitable candidates are identified. Please only submit applications via email - applications submitted via LinkedIn will not be considered.
Role Profile
Flexible, remote, full-time (40 hours per week).
3-6 month trial period (by agreement, and with clear expectations and regular check-ins).
£32,000-£40,000 per annum FTE (dependent on experience), plus 3% employer pension contribution (Nest Pensions).
About The True Athlete Project (TAP)
The True Athlete Project is an international movement of athletes, coaches, mindfulness teachers, researchers, and sport-for-change practitioners. Together, we're on a mission to build a more compassionate world through sport.
Sport has the power to improve lives, but too often sport is exclusive, uninspiring, and harmful. It falls short of its potential “to unite people, to speak to youth in a language they understand, and to bring hope where once there was only despair" (Nelson Mandela).
We bring an imaginative, warm, and mindful approach – transforming how sport is experienced and lived. We work across the sporting ecosystem - from Olympic, Paralympic and professional environments to community centres and schools.
TAP is a registered charity in both the UK and the USA.
Purpose of the EA Role
To help TAP stay true to its mission. You will protect the quality, care, and integrity of TAP’s work by amplifying the Founder/CEO’s capacity for relationship-building, creative thinking, and leadership that directly serve young people, practitioners, and partners.
You will play a vital role in creating the conditions for TAP to make a growing and lasting impact - through thoughtful coordination, high quality execution, trusted communication, and a calm, warm approach.
Key Responsibilities
Represent our Founder/CEO via high quality communication
Manage CEO inbox and support good diary management
Arrange meetings, speaking opportunities, and travel/accommodation
Facilitate effective team operations
Build relationships with trustees and coordinate board meetings - including gathering information for board reports, taking minutes and coordinating actions
Maintain central key documents database and support with statutory reporting requirements
Support HR processes including recruitment, contracts, ID and background checks and staff records
Support fundraising activities, including campaign coordination and gift aid submissions
Liaise with the wider team, supporting with other administration / coordination as required, including basic financial administration, drafting and updating contracts and service level agreements, and sending materials to charity customers, partners and funders
Doing Well Markers
We receive feedback that our EA is “a TAP person”, embodies the spirit of TAP, and contributes to the feeling of a TAP family
Email communication reflects strong judgement, attention to detail, and an ability to represent the CEO and TAP with confidence and care
Diary management is driven by an understanding of our CEO
CEO’s relationships with stakeholders (customers, staff, volunteers, partners, funders, etc) are strengthened
Consistent error free administration, meeting scheduling, and public communications
CEO receives proactive requests and suggestions to take administrative and coordination tasks off CEO’s to-do list, and to improve systems and processes
CEO is less involved in readying trustees for board meetings and coordinating actions
CEO spends more time on high value projects and makes decisions based on information provided to him
The team is clicking, with good information flows, clarity and structure
Person Requirements
Essential
Eye for detail
Experience as an Executive Assistant
Excellent written communication, with the ability to tailor tone and style as needed
Empathetic and sensitive to the needs of others
Personally well organised and a structured planner
Understanding of ADHD
Experience of managing CEO / MD diary
Relationally open, warm, and outcome-focused
Proactive coordination - able to initiate and follow through
Improvement oriented, with excellent problem solving skills
Able to judge when to problem solve independently or when to ask for support and checks
Adept at a range of situational responses - emails / phone / Zoom
Takes responsibility for quality of written / financial checking output
Comfortable remote working, using Zoom/Teams/Meets etc.
Proficient at using G-Suite (gmail, google docs, etc.)
Feels strongly motivated by the aims and values of TAP
Desirable:
Interest in mental health youth development, sport, mindfulness
Experience managing community fundraising initiatives
Experience working with small to medium-sized organisations
Understands business development
What we offer:
Flexible, remote-first working culture
Supportive and mission-driven team
A chance to help shape the operational future and impact of an international charity
Professional and personal development opportunities
Salary
£32,000-£40,000 per annum FTE (dependent on experience), plus 3% employer pension contribution (Nest Pensions).
Application Instructions
Please send a, Sam Parfitt () by 5th January, 2026. Applications will be reviewed on a rolling basis and may close early if suitable candidates are identified. Please only submit applications via email - applications submitted via LinkedIn will not be considered.
If you require any accessibility assistance, please let us know by emailing and we will be glad to provide support.
We are committed to nurturing a diverse and inclusive environment, and we encourage applications from all suitably qualified candidates, regardless of race, colour, gender, gender identity or expression, disability, religion/belief, sexual orientation or age.
The True Athlete Project is formed of two independent legal entities: The True Athlete Project (US), which is a 501(c)(3) non-profit organisation under US federal tax guidelines (EIN: 81-1063080), and The True Athlete Project Ltd (UK), which is a UK charity (charity no. 1198569). This role will be hired by the UK entity.