Events Assistant
Location: Battersea Studios, London
Contract Type: Permanent, Full-Time
Hours: Monday – Friday, 9:00am – 6:00pm (with flexibility for occasional evenings and weekends)
Reporting To: Head of Events
About Wild at Heart
Founded in 1993 by Nikki Tibbles, Wild at Heart is one of the world’s leading floral design and event studios, renowned for creating opulent, immersive environments for luxury weddings, fashion, hospitality and global brand collaborations. Our work spans the UK and internationally, from private villas in Tuscany and Lake Como to destination celebrations in Ibiza and Ireland, and large-scale floral installations across cities including New York and beyond. We are passionate about creating extraordinary experiences through flowers, design and exceptional service, delivering events that are both visually spectacular and seamlessly executed.
The Opportunity
We are seeking a highly organised, proactive and enthusiastic Events Assistant to support the planning, coordination and delivery of our diverse portfolio of luxury events. This is an exciting opportunity for someone looking to develop a career within the luxury event floristry. Working closely with the Events Team, you will gain hands-on experience across all stages of the event lifecycle, supporting everything from client enquiries and supplier coordination to logistics, travel planning and on-site event delivery. The ideal candidate will thrive in a fast-paced environment, possess exceptional attention to detail, and enjoy balancing administrative excellence with practical event support.
Key Responsibilities
Event Planning & Administration
* Support the planning and delivery of luxury events, weddings, brand activations and installations.
* Manage incoming event enquiries and assist with client communications.
* Schedule meetings, consultations and site visits.
* Maintain accurate event records, project files and CRM systems.
* Prepare event documentation including schedules, timelines, contact sheets and logistics plans.
* Assist with proposal preparation, quotations, invoicing and budget tracking.
* Support the wider Events Team with day-to-day administration and project coordination.
Supplier & Floral Coordination
* Liaise with florists, suppliers, venues and external partners to support event delivery.
* Obtain supplier quotations and coordinate bookings.
* Track deliveries and ensure materials arrive on schedule.
* Assist with stock management and event inventory requirements.
* Support the processing and reconciliation of supplier invoices.
Logistics & Operations
* Coordinate transport, delivery schedules and installation logistics.
* Assist with planning the movement of flowers, props, equipment and event materials.
* Organise vehicle loading schedules and delivery documentation.
* Coordinate venue access, parking arrangements and operational requirements.
* Assist in ensuring all event timelines are effectively managed and communicated.
Travel & Accommodation
* Arrange travel, accommodation and itineraries for event teams.
* Book hotels, flights and ground transportation where required.
* Manage travel schedules and supporting documentation.
* Coordinate team logistics for UK and international events.
Venue & Site Coordination
* Attend site visits alongside senior members of the Events Team.
* Take measurements, photographs and detailed venue notes.
* Record access requirements and logistical considerations.
* Liaise with venue teams to support installation and event planning.
Event Delivery
* Assist with on-site event installations and breakdowns.
* Coordinate suppliers, deliveries and event schedules on event days.
* Support the Events Team in resolving last-minute operational challenges.
* Ensure event timelines are adhered to and communicated effectively.
* Provide practical support wherever required to ensure successful event execution.
Compliance & Health & Safety
* Support health and safety procedures, risk assessments and event compliance documentation.
* Assist in maintaining operational best practices across all events.
Candidate Profile
The successful candidate will be:
* Passionate about events, luxury experiences and creative environments.
* Highly organised with exceptional attention to detail.
* Able to manage multiple projects and deadlines simultaneously.
* A confident communicator with excellent written and verbal communication skills.
* Professional, personable and comfortable liaising with clients, suppliers and venues.
* Proactive, resourceful and solutions-focused.
* Calm under pressure and adaptable to changing priorities.
* A collaborative team player with a positive, can-do attitude.
* Comfortable working both independently and as part of a busy team.
* Competent in Microsoft Office, including Outlook, Excel, Word and PowerPoint.
Desirable Experience
* Previous experience within luxury events, weddings, floristry, hospitality or a creative agency environment.
* Experience supporting live events from planning through to delivery.
* Knowledge of project management systems and CRM platforms.
* Understanding of budgeting, invoicing and financial administration.
* Familiarity with floral products, seasonality and event floristry (beneficial but not essential).
* Experience coordinating supplier relationships and event logistics.
* Full UK driving licence (beneficial but not essential).
What Were Looking For
We are looking for someone who combines excellent organisational skills with a genuine enthusiasm for luxury events and exceptional client service. The successful candidate will take pride in delivering work to a consistently high standard, have a meticulous eye for detail, and be willing to take a hands-on approach to support the team in bringing ambitious and beautiful events to life.
Luxury hospitality, events or client-service experience is highly desirable, although we welcome applications from ambitious candidates eager to build their career within the luxury events and floristry industry.