DescriptionEmployerLocation
**Strictly No Agencies**
1.Purpose of Job
Maintenance of the purchase ledgers, implementation of the Financial Regulations in so far as they affect the purchase ledger and accurate records are maintained in the accounting system.
2.Principle Accountabilities
oThe Finance Officer is required to oversee the principal tasks of the Purchase Ledger.
oTo ensure accurate coding, matching and posting of purchase invoices to cost centres and nominal codes, checking available budget headroom.
oChecking pro-forma orders and ensuring they are processed timely and accurately.
oOversee coding and input of purchase orders by budget holders, ensuring timely circulation of electronic record to suppliers.
oTo compile weekly payment runs for suppliers, student bursary and sundry payments to include detailed checks and reconciliation and production of BACS sheets.
oProcessing of Purchase Ledger items paid by direct debit.
oReconciliation of credit card statements including checking of receipts and evidence of spend.
oFrequent reconciliation of supplier statements to ensure an accurate record and liaising with suppliers to agree amounts due.
oOpening of new supplier accounts and maintenance of supplier database.
oLiaison with suppliers to assist with queries.
oRegular review of the purchase order system to ensure an accurate record is maintained, including month end close down and reconciliation.
oTo assist in the record keeping of the Fixed Asset Register, recording asset purchases.
oTo assist with procurement activities and tenders, working with the external procurement consultant.
oTo adhere to college Financial Regulations, policies and procedures at all times.
oTo participate in the annual summer enrolment process including evening rota duties, operation of the till, checking and acceptance of enrolment and other forms.
oTo support College policies, procedures and quality assurance systems. To conduct aspects of all duties and responsibilities in line with the Corporation’s Health & Safety Policy in the interests of themselves, other colleagues and students.
oTo perform any other such tasks, commensurate with the post, as required by the Finance Manager or Chief Financial Officer.
Safeguarding Statement
Child protection is the responsibility of all staff. The College will therefore: •Encourage and maintain an environment where students feel secure, are encouraged to talk, and are listened to •Ensure students know that there are staff in the College whom they can approach if they are worried •Include opportunities in the curriculum for students to develop the skills they need to recognise and stay safe from abuse •All staff will be required to undertake appropriate safeguarding induction and training.