The Capital Projects Coordinator is responsible for supporting the planning, coordination, and delivery of capital projects across the CPC framework. The role ensures projects are delivered safely, on time, within budget, and in line with agreed standards, while maintaining effective communication with key stakeholders.
Main Duties
* Project Coordination
* Support the planning of capital projects across the Ware campus.
* Track project progress and provide regular updates to stakeholders.
* Assist in managing project documentation, including scopes, schedules, and reports.
* Advise Project Team on equipment registration protocol for relevant system.
* Manage relevant system to ensure that the data input is in accordance with project timelines and complete prior to the start of Qualification period.
* Monitor the quality of system data and manage resolution of discrepancies.
* Manage updates to Monday.com on project status, including liaising with PMs for updates.
Stakeholder Management
* Act as a point of contact between internal teams, suppliers, and contractors.
* Build strong working relationships with operational teams to support project delivery.
* Ensure clear and consistent communication.
Compliance & Standards
* Ensure all projects comply with CPC standards, company policies, and regulatory requirements.
* Support adherence to health & safety standards throughout project delivery.
* Assist in audits and ensure appropriate documentation is maintained.
* Determine staff training requirements to enable maintenance of new equipment/plant or installations in consultation with the Product Stream / Business Area and ensure this is completed prior to Operational Qualification (OQ).
* Manage the establishment of maintenance life plans for all plant and equipment and ensure they are incorporated into the maintenance system prior to the start of Operational Qualification (OQ).
* Ensure maintenance operations documentation is in the correct format, complete and transferred to the relevant systems or appropriate department lead prior to project handover, including:
o Drawings
o System requirements
o Equipment spares list
o Technical documentation including COSHH assessments
o Statutory compliance documentation e.g. Pressure Systems, F‑Gas, Water, LEV & Electrical maintenance contracts – if applicable
o Training requirements – if applicable
Administration & Reporting
* Maintain accurate project records and documentation.
* Prepare reports, presentations, and updates for stakeholders.
* Support post‑project reviews and lessons learned activities.
Project Handover
* Ensure O&Ms documentation and drawings are provided across disciplines within Product Stream / Business Area.
* Ensure appropriate CMMS data is collected, checked and entered on the CMMS system.
* Ensure appropriate maintenance routines are approved by the relevant parties and assigned in CMMS.
* Provide information to enable Engineering site operations team to initiate new or extended service contracts.
Person Specification
* Reliable and able to get along with others, with excellent communication skills.
* Coordination and planning skills – excellent organisational skills and ability to prioritise workload.
* Ability to communicate professionally and effectively, both verbally and in writing, within all levels of the business and to external parties.
* Customer Care – capable of delivering results and meeting customer expectations.
* Commercially aware with a clear focus on high quality and control of cost.
* Self‑motivated, tenacious and result‑oriented with a positive outlook.
* Assertive.
* Understanding and experience of working in a heavily regulated environment.
* Experience of working in a challenging and fast‑paced environment.
* Strong planning and organisational skills.
* Meet deadlines and remain calm under pressure.
* Microsoft Intermediate Excel skills.
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