Job Overview This role involves working with the IET central team to manage the administrative and procedural requirements of the IET Board, the local governing bodies (Academy/Management Oversight Committees), the AGM and committee meetings. Specific Responsibilities Include Serve as the first point of contact for any business relating to the board, committees (AOC/MOC) and members. Advise the board/AOCs on the legal and regulatory framework for governance, including charity and company law, the Academy Trust Handbook and the trust’s articles of association and funding agreements. Advise trustees, members and committee chairs on terms of reference, policy and procedural matters, statutory guidance, and best practice in governance, before, during and after meetings. Promote awareness amongst trustees and senior executive leadership of assurance frameworks and other integrated processes of organisational control and risk management. Identify governance priorities and related risks, anticipate and drawing the chair’s attention to matters that may arise and propose recommended actions. Know where and when to access appropriate external legal advice and support. Providing timely, accurate and judicious advice to schools and the trust on areas such as admissions, complaints, exclusions, data protection and policies. Advise on the annual programme of work for the board, supporting the efficient flow of information and decisions, including preparation of agendas and distribution of board reports. Take minutes of board meetings, AGMs, AOC/MOCs ensure follow through on action points and matters arising from previous meetings. Maintain up to date records for the board and committees and ensure that papers and minutes are well organised and readily accessible. Ensure that trustee/governor and member information published on the Get Information About Schools, Companies House, and the trust’s own websites is accurate and up to date. Maintain meeting attendance records and ensure these are published on the website(s) on an annual basis. Facilitate coordinated trustee visits to schools and tracking and documenting post-visit feedback. Advise the board on best practice in relation to its scheme of delegation for governance. Manage and maintain the trust’s strategic risk register and risk management arrangements in conjunction with senior executive leaders and the chair of the audit and risk committee. Lead on regular communication with members to ensure they have effective oversight of the board’s decisions, activities and impact. Ensure that trust-wide policies and other statutory information are in place and published on websites where necessary and subject to an appropriate board review process. Holding executive policy owners and editors to account for good practice in policy drafting and administration. This is not an exhaustive list of tasks and job descriptions will be continually reviewed and changed according to the needs of the Trust. Post holders will be expected to be flexible in undertaking duties and responsibilities attached to their post and may be asked to perform duties, which reasonably correspond to the general character of the post and are commensurate with its level of responsibility. This job description is provided for guidance only and does not form part of the contract of employment.