JOB SUMMARY
We are seeking a proactive and self‑motivated Accounts Assistant to join our growing Finance Team on a temporary 15‑month contract to cover a period of maternity leave. In this busy and varied role, you will bring a meticulous, organised approach while developing your skills and contributing effectively within a small, collaborative team. Strong prioritisation and workload management will be essential to delivering high‑quality support in a fast‑paced environment.
PRIMARY DUTIES & RESPONSIBILITIES.
* Manage centralised accounts payable mailbox and administer Kofax system
* Input purchase invoice details through Oracle System
* Prepare electronic payment runs either by BACS or international transfer
* Direct contact for all incoming accounts payable & payment queries
* Maintain & actively work the invoice query log in collaboration with stores and purchasing departments
* Direct contact for new supplier accounts
* Maintain/update creditor/debtor account details
* Enter accruals and prepayment journals
* Process weekly expense claims
* Manage company credit card scheme and expense postings and reconciliations
* Manage data archive records with Iron Mountain
Other duties as required:
* Assist with general areas of administration including mail for accounts payable
* Record petty cash transactions including cash advances
* Assist Finance Manager with general accounting requirements as and when required
EDUCATION & EXPERIENCE
* Knowledge of MS Office/Outlook and Oracle (or similar large ERP system)
* Experience in a high-volume transactional environment
* Experience of multi-currency transactions and settlements
* Working to tight corporate deadlines in a large multi-national company
* Attention to detail & transactional accuracy
* Accountable & ownership of assigned duties & activities
* Team Player – work as part of a team in a collaborative manner
* Process Improvement – maximise efficiency and ability to improve end to end processes
* Resilience – absorb change & new work practices in line with business requirements
* Communication – be able to work cross functionally and to articulate ideas and suggestions
PREFERRED ADDITIONAL SKILLS .
SKILLS & OTHER REQUIREMENTS
* Demonstrated problem solving and work prioritisation skills.
* Ability to keep up to date with technology and apply to business strategic plan.
* Ability to achieve results independently or working with others.
* Excellent interpersonal and communication skills; ability to communicate effectively with end-users, management, and staff.
* Ability to handle multiple priorities involving internal customer requests and demands.
* Ability to excel in a cross-organisational, cross cultural, global team environment.
* Handle special assignments promptly and professionally.
* Set a high standard of ethics, professionalism, and competency.
Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.