A HWNI is seeking a Head of Office to ensure their Office is managed and coordinated professionally and proactively. The Head of Office needs to have strong experience working in a similar role, be on-call 24/7, and have excellent organisation, communication, time management and IT skills.
Applications from ex-military personnel are strongly encouraged
Key Responsibilities
Monitor and manage the principal’s personal and business diary, and email inboxes
Coordinate all logistics, itineraries, flights, transfers, accommodation and more
Manage business correspondence, monitor staff compliance, and maintain organised archives
Liaise with lawyers and solicitors
Plan and coordinate staff activities and work schedules
Manage the security team, staff rotas, and annual leave
Prepare, manage, and oversee budgets and financial enquiries
Maintain and manage properties, ensuring any equipment or services are up to date and processed
Oversee corporate vehicle maintenance, ensure MOTs and insurance are up to date, and supervise during important maintenance
Manage and supervise the principal’s inventories
Manage, research, and coordinate health and wellness for the principal
Knowledge, skills and qualifications required:
Have strong experience working in a similar Head of Office-type role
Have previous experience managing properties, vehicles, finances, and staff
Is discreet and professional
Detail-oriented and have a proactive mindset
Excellent organisational, communication, time management, and IT skills
Be able to be on-call 24/7 and support the principal
Hours: 10:00 – 18:00; however, due to the nature of the role, the successful candidate must be available on a 24/7 on-call basis
Salary: £95,000 - £100,000 DOE