Job Description
PA to Directors
Role Profile
Reports to: Directors
Location: Glasgow, office based
Salary: Dependent on experience
Hours: 42.5 hours per week
The Company
Jacobs & Turner Limited (trading as Trespass) is one of Scotland’s most successful private companies. Established in Glasgow in 1938, the company has gone on to become one of the most recognisable outdoor clothing brands in Europe with over 1500 employees and over 250 retail stores.
Role Overview
Trespass have identified the need to appoint a Personal Assistant to work within our PA team.
As one of the PA’s, you will work as a valued member of the team supporting several of our Directors in assisting with office duties as and where required.
Could you be who we are looking for?
* Do you enjoy working in a busy office environment?
* Are you a strong communicator with excellent organisation and people management skills?
* Do you have the ability to prioritise and multitask efficiently?
* Do you have excellent attention to detail?
* Can you demonstrate discretion and tact?
* Do you have working knowledge of standard Word processing, spreadsheet and other productivity software tools?
What does a typical day sound like?
* You will be responsible for managing Directors calendars, identifying diary clashes and scheduling requirements.
* You will liaise with external businesses to arrange meetings and distribute agenda/papers where necessary.
* You will be responsible for taking minutes in meetings.
* You will be expected to maintain a close awareness of confidentiality policies and sensitivities when handling business.
* You will also be responsible for taking and making telephone calls on behalf of the Directors.
* Active file management both physical and electronic.
* You will assist in booking and managing travel arrangements for the Directors and staff members as required.
Requirements
* Ability to work both independently and as part of a team
* Organisational skills with the ability to prioritise and plan workload
* Confident in communicating with internal and external parties
* Proficient in Microsoft Outlook
Working for Trespass
* You will receive 30 days holiday (increasing to 32 by 2 years’ service) to ensure you keep a healthy work-life balance and have lots of exciting plans in place to look forward to
* Benefit from our corporate discounts for you, your friends and family, making the most of the great outdoors
* Relaxed dress code
* Free parking as there is nothing worse than parking metres and additional costs, meaning…. buy the coffee!
* Full access to our fantastic Employee Assistance Programme and much more!
We want like-minded, committed individuals to join us and be part of our continued success so if this sounds like a good fit for you then we welcome you to apply.
Salary information will be determined by experience and fit and decided at point of offer, however, if you have any questions relating to this, please get in touch.