Document Controller
Location: Otis London, 96 Great Suffolk Street, Southwark, London, SE1 0BE
Responsibilities
* Uploading and downloading of various documents and drawings via email and specific customer portals such as Asite, 4P, Aconex
* Checking that project document protocols are being followed correctly for all uploads
* Distribution of drawings and other documents internally
* Liaison with client and vendor document controllers to ensure quality standards are met
* Compilation and maintenance of project files
* Collation of the technical library throughout the life of the contracts
* Work with the quality manager to ensure that documents used are aligned with our documented processes
* Owning the design registers and maintaining their accuracy
* Completing Pre‑Qualification Questionnaires and Certificates for Major Projects
* Creating and sending Site Fixing Folders
* Maintenance of Department Sharepoint
* Other project administration tasks as needed
Skills / Experience
* Strong administrative or archivist background.
* Strong IT skills including MS Word, Excel (including using macros) and SharePoint.
* Basic knowledge of RFI/ EWN /NCE (knowledge of contractual implications of document control).
* Knowledge of Electronic Document Systems (EDMS).
* Experience of Commercial document control portals such as Asite/ 4P / Aconex/ eB/ BC.
* Excellent attention to detail.
* Be highly flexible and adaptable to constantly changing requirements and priorities.
* Able to follow Standard Work documentation precisely.
* To be able to commute as needed to construction sites in central London and infrequently across the country.
Benefits
* Strong remuneration package.
* A real commitment to career progression with access to funded study schemes such as our industry leading Employee Scholarship Program and Educational Assistance Scheme.
* A culture which encourages innovative ideas and appreciates our talent is the key to our success.
Apply today to join us and build what’s next!
Otis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.
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