Job Overview
This is a rewarding opportunity to join the highly regarded Property & Facilities Management (PFM) team at Frimley Health NHS Foundation Trust. You will play a key role in managing and developing the Trust’s asset register using the Computer Aided Facilities Management (CAFM) system, Planet FM. By ensuring high‑quality asset data and using it effectively, you will help drive service improvements, operational efficiencies and cost savings across the Trust. This role is particularly significant as Frimley Park Hospital progresses through the New Hospital Programme, where robust asset management will be essential to a successful transition.
This role is not eligible for Skilled Worker visa sponsorship. Applicants must have the right to work in the UK for the full duration of the post.
Responsibilities
* Lead on the capture, management and maintenance of the Trust’s asset register, ensuring it remains accurate, comprehensive and up to date
* Develop and enhance the asset dataset to provide valuable insights for maintenance planning, procurement and compliance
* Support service improvement by using data to identify efficiencies and inform decision‑making across EFM services
* Work collaboratively with internal stakeholders to promote the importance of asset management and embed best practice processes
* Provide support to the EFM Information Manager in administering, configuring and reporting from the CAFM system to meet operational needs
* Contribute to the development of asset management processes that will support the transition from existing estate to the new hospital facilities
Qualifications
* Bachelor’s degree as minimum or equivalent job experience
Competencies
* Able to manage and coordinate multiple databases and adapt to changing environments and needs
* Advanced level of Microsoft Office suite, including Word, Excel, Project, PowerPoint, Visio and e‑mail
* Able to identify common equipment types used within the M&E infrastructure of an acute healthcare facility
* Proven written and verbal communication skills with ability to interact effectively with internal and external customers, stakeholders, business representatives, technical and operational staff at all levels
* Self‑motivated individual, with the ability to balance quality deliverables against challenging deadlines
* Acute attention to detail, the ability to concentrate for long periods of time and a methodical approach
Desirable Competencies
* Broad understanding of the NHS, its organisation, roles and responsibilities; knowledge of health and social care issues and priorities
Functional Experience
* Experienced in pragmatic application of the disciplines, tools and methodologies associated with Planet FM, GS1, SFG20 and asset databases
* Experienced in developing and maintaining effective working relationships with internal and external stakeholders at all levels
* Managing competing demands and time‑critical schedules, prioritising simultaneous issues and evaluating alternative action plans
* Development, implementation and configuration of complex tasks through planning and preparation
* Experience of working in a busy office environment
* Experience of working with label printers and associated software
* Good analytical and numerical skills
Desirable Functional Experience
* Experience of the facilities management or construction industry
* CAFM experience, such as Planet FM
* Experience with GS1 and SFG20
* Experience of on‑boarding assets and maintenance schedules resulting from large capital projects
* Familiarity with using asset level data to support the performance of maintenance contracts
* Experience of process mapping to identify issues and formulate proposals to resolve them
* Work within the NHS/Acute Trust and the Community
* Familiarity with scenario modelling to support future procurement specification decisions and maintenance requirements
Values and Behaviour
* Values and behaviours mirror those of the Trust's 'Committed to Excellence', 'Working Together', 'Facing the Future'
Special Requirements
* May be required to work out of hours
* Able to travel and work across sites
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