Job Description
Job Description
To ensure the effective administrative functioning within the school and to develop and implement administrative policies and procedures within the school.
Responsibilities
* Assist the Head Teacher and Senior Management Team in introducing, maintaining and reviewing administrative policies and procedures within the school.
* Provide appropriate financial information and administrative advice for the Head Teacher and the Senior Management Team within the school.
* Ensure the effective management and maintenance of the Seemis Management System within the school.
* Manage all general clerical and administrative functions within the school.
* Adopt procedures to ensure a safe working environment.
* Participate in the Council's Employee Review and Development Programme.
The Individual
* Experience in administrative and clerical work including financial management systems, composing letters/reports, record keeping, filing and dealing with the public
* Recognised typing / word processing qualification (eg typing RSA stages 11 or SCOTVEC Text Processing Certificates).
* Experience of Microsoft Office including software packages such as Excel, Access).
* High level of accuracy in work
* Ability to prioritise workload
* Ability to use initiative in day to day tasks
* Ability to participate as a team member
* Self confidence
* Self motivated
* Strong customer care skills and focus
* Effective organisational skills including time management
* Appreciation and acceptance of, and commitment to the importance of confidentiality
* Good knowledge of software packages – e.g. Microsoft Office / XP / Frontpage
* Ability to demonstrate a high standard of numeracy and literacy skills
* Flexibility and adaptability
* Willingness to accept direction/delegation
* Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face
* Approachability and willingness to help
* Discretion
* Flexibility to meet the needs and demands of the service
This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.
Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
Closing Date: 17 April 2026Starting Salary: £29,519 (pro rata)£15.66 per hour20 hours per week - (47.15 week contract, i.e. term time working plus balance of days to be worked during school holiday periods.)
Working Pattern: Monday to Friday 8.30am to 12.30pm
Proposed Interview Date: Monday 27 April 2026
For further information contact: Head Teacher, Alves Primary School, telephone 01343 850247, email admin.alvesp@moray-edunet.gov.uk