Purpose of the Role
The Personal Assistant (PA) provides high‑level administrative, strategic, and operational support to the Managing Director and Senior Leadership Team (SLT). The PA ensures effective time management for the MD, execution of key business priorities, and smooth communication across all stakeholders.
Personal Assistant & Administration
* Full executive and administrative assistance: diary management, scheduling, and forward planning (daily, weekly, monthly, and annual)
* Coordinate complex meetings, travel itineraries, accommodation, and logistics
* Prepare and manage correspondence, reports, presentations, and briefing materials for internal and external audiences
* Oversee meeting logistics including catering, room bookings, and set‑up
* Anticipate the MD’s needs, managing workload and priorities proactively
* Attend meetings and represent the MD where appropriate
* Support Board and Senior Leadership meetings: agenda creation, minute‑taking, and action tracking
* Handle confidential information with discretion and maintain the highest level of professionalism
* Manage MD’s expenses and approvals in a timely manner
Business Planning & Performance
* Coordinate scheduling, reporting, and tracking of company‑wide business plans and monthly performance scorecards
* Support the MD in driving strategic initiatives and departmental objectives
* Track and manage business planning activities, ensuring alignment across all departments
* Maintain and monitor action logs to ensure accountability and progress tracking
* Prepare departmental productivity and performance reports (e.g., Procurement)
* Gather, analyse, and present data and insights to support business decision‑making
Leadership & Stakeholder Support
* Coordinate all Senior Leadership Team meetings, workshops, and strategic sessions
* Act as a key liaison between the MD and internal/external stakeholders, ensuring effective communication and timely follow‑up
* Maintain positive relationships with clients, partners, and internal teams on behalf of the MD
* Promote strong communication and collaboration across departments and leadership levels
Internal Communications
* Lead the preparation of monthly company updates, including gathering content and creating presentation slides
* Coordinate and produce the internal company newsletter, ensuring consistent, engaging, and informative communication
* Support planning and execution of leadership training sessions, team meetings, and company‑wide events
* Act as a cultural ambassador, promoting the organisation’s values, purpose, and principles
Marketing & Brand Support
* Support basic maintenance and updates of the company website
* Manage the production, ordering, and distribution of branded materials, corporate gifts, and promotional items
Projects & Operational Support
* Assist with planning and coordination of strategic projects, company events, and key initiatives
* Maintain organised and efficient document management and filing systems
* Identify opportunities to improve administrative efficiency and implement process improvements
* Provide general operational support to the MD and wider leadership team as required
Qualifications
Essential
* Excellent organisational and time management skills
* Strong communication and interpersonal skills
* Proficiency with Microsoft Office Suite
* High level of professionalism and discretion
* Proactive and solutions‑oriented mindset
* Attention to detail and commitment to delivering high‑quality work
* Strong stakeholder management and relationship‑building capabilities
* Ability to work independently while maintaining close alignment with leadership
Desirable
* Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role supporting C‑level executives
* Experience in business planning, performance reporting, or project coordination preferred
* Exposure to internal communications, marketing support, or leadership engagement activities desirable
Benefits
* Competitive salaries
* Company car or car allowance
* Health cash plan with Healthshield
* Standard Life Pension Scheme – 5% company contribution
* Life Assurance Scheme
* Employee Discount Scheme
* Bike 2 Work scheme
* Training and development opportunities
* Employee referral scheme – £1,000 if you successfully introduce someone
* Employee recognition schemes
* Enhanced Maternity and Paternity pay
Bridges is an equal‑opportunity employer and is committed to ensuring equality and diversity within the workplace.
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