Job Overview
The Assistant Music Administration Manager, known internally as Assistant Music Schools Manager, will assist with the smooth running of the Music Schools through effective management and support of key administrative tasks. The post holder will be primarily responsible for concerts, competitions, masterclasses, and arrangements for music exams. They will provide direct assistance to the Music Schools Manager and be part of a seven-person team, reporting directly to the Manager. This team includes three administrators and three evening stewards.
About Eton College Music Department
Music at Eton College is proud of the high-quality musical education we provide, seeing music as a key part of our boys’ education. We offer opportunities across a wide range of genres for all boys, regardless of experience. The department boasts excellent facilities, numerous performance opportunities, and a team of 80 Visiting Music Teachers teaching 1250 lessons weekly. The College hosts multiple choirs and ensembles, with extensive facilities including concert halls, a recording studio, music technology suites, and pipe organs in its chapels.
Important Dates
First-round Teams interviews will be on Wednesday, 27th August, with in-person interviews for shortlisted candidates on Friday, 29th August. The application process may close early if a large number of applications are received.
Benefits
Benefits include an 11% employer pension contribution, Employee Assistance Programme, enhanced maternity/paternity schemes, cycle-to-work scheme, subsidised lunches, free or discounted access to sports facilities, and retail discounts.
Main Duties
1. Supporting Visiting Music Teachers (VMTs): Overseeing timetables, assisting with queries, supporting induction, providing basic IT support, and handling other inquiries.
2. Supporting Maestro System Usage: Maintaining data, supporting users, exploring new applications for the system.
3. Ensemble and Event Management: Maintaining event details, communicating with members, expanding Maestro use.
4. Concerts, Competitions, and Masterclasses Coordination: Liaising with staff and external guests, managing logistics, supervising event setup, and exploring AI automation opportunities.
5. Building Maintenance and Room Management: Ensuring tidiness, equipment, and furnishings are maintained.
6. Exam Organization: Booking exam dates, collecting entries, arranging timetables, and distributing results.
7. Supporting the Music Schools Manager: Reporting, facilities upkeep, equipment management, and digital integration ideas.
8. General Employee Expectations: Safeguarding, confidentiality, and promoting equality, diversity, and inclusion.
Working Pattern
The role is 32.5 hours/week, Monday to Friday, 9 am to 4:30 pm, with one hour unpaid lunch. It involves onsite work for 38 weeks/year, with holiday entitlement of 5.6 weeks, to be used during school holidays. Extra hours may be required during busy periods.
Ideal Candidate Skills
* Love of music and musical knowledge or willingness to learn.
* Proficiency in IT, especially Microsoft Office, with intermediate Excel and Word skills.
* Interest in digital tools and AI applications to improve processes.
* Excellent communication skills.
* Alignment with Eton’s ethos and interest in school life.
* Can-do attitude, flexibility, organization, team spirit, and continuous improvement mindset.
About The College
We are committed to equality, diversity, and inclusion, fostering an environment that values individuality. Applications from all backgrounds are welcome. For queries or application assistance, contact recruitment@etoncollege.org.uk.
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