Civil Aviation Authority
The UK's aviation regulator,
Requirements of the role
We are the UK's aviation and aerospace regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.
The Role
An exciting role in Procurement has arisen for a Procurement Officer. This role will be responsible for assisting with the purchasing of low value goods and services for the CAA Group (CAA, CAA International and Air Safety Support International) to ensure that the company's operational needs are met, considering terms and conditions, price, quality, delivery, and supply. This is a diverse role and will involve a variety of low value purchases, contact with suppliers, advising internal business colleagues on the best approach to buying in line with CAAs Procurement Policy as well as administering the central email inbox, Procurement SharePoint site, Contracts Database and Dashboard. The successful candidate will also have the opportunity to support other team members in larger spend projects.
Training will take place at Gatwick therefore there is a requirement to be more office based in the first couple of months thereafter, we would require weekly attendance to the Gatwick office (at least 1 day a week) with flexibility to attend other meetings as required by the business.
Working as part of a small operational team you will:
Purchase goods and services in line with specified cost, quality, and delivery targets.
Ensure all low value purchases are carried out in compliance with CAA's Procurement Policy and purchase to pay process.
Act as an interface between suppliers and internal CAA departments on purchasing processes and transactions.
Prepare and raise purchase orders requested by the business.
Contact suppliers to resolve price, quality, delivery, or invoice issues where required.
Provide advice, guidance and training to internal colleagues on the use of CAA's finance/procurement system (SAP Business by Design).
Lead and manage the administration of the corporate credit card scheme including attendance to monthly supplier performance reviews.
Build and maintain collaborative working relationships with internal colleagues.
Actively lead the Procurement TEAMS channel to answer queries and provide updates.
Monitor and manage a central Procurement email box.
Build, maintain and manage supplier relationships and keep up good communications. Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
Undertake regular data maintenance activities within Business by Design (e.g., supplier details, reducing open purchase orders).
Run and analyse spend data and reports to identify trends, savings and continuous improvement opportunities, including the use of CAA's spend dashboard.
Manage any administration of the internal Procurement SharePoint site.
Provide administrative support to the wider Procurement team on larger procurements, contracts, or renewals.
Support the administration of the Procurement Contracts Database.
Support the wider procurement team on projects that may also include the following activities:
Conduct market research for purchase requests.
Lead and manage low value quotation process including commercial evaluation.
Negotiate low value contracts, improve prices and terms and conditions with suppliers and review opportunities.
About You
To thrive in this role, you will need to be comfortable working independently. Additionally, you should be highly organised and able to take ownership of your own workload. Strong communication skills and interpersonal skills are essential as there will be high level interactions with CAA Colleagues.
Further Proficiencies Include
Member of the Charted Institute of Purchasing and Supply (CIPS) or studying towards CIPS qualification or interested in CIPS qualifications at a later date – would be desirable.
Previous experience working in a purchasing team preferably within a public sector environment.
A good knowledge of purchasing, negotiation, commercial understanding, and cost breakdown.
Able to add value, identify possible cost reductions and input to business improvements.
Computer literature, SAP Business by Design experience would be beneficial. But not essential
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Location
Gatwick
Contract type
Full time, Permanent
Profession
Officer, Procurement
Working pattern
Flexible working, Hybrid
Closing Date
24/02/2026