Admin Assistant - Llay
Salary: £26,000 - £30,000 per annum (DOE)
Hours: Monday - Thursday, 8:00 AM - 4:45 PM | Friday, 8:00 AM - 1:00 PM
We are recruiting on behalf of our client, a leading organisation in their sector, for an experienced and detail-oriented Admin Assistant. This is an exciting opportunity to join a busy and collaborative office environment where you'll play a vital role in supporting the smooth transition of customer enquiries from initial contact through to invoicing.
Key Responsibilities:
1. Support the Administrator with day-to-day administrative duties.
2. Process customer orders, create project folders (electronic and hard copy), and accurately update the company Works Order System throughout all project stages.
3. Issue order acknowledgements to customers and hand over project folders to the Project Co-ordinator.
4. Retrieve and input Project Parts Lists into Sage software, raising internal and external purchase orders to ensure timely material allocation.
5. Reconcile project costs for accurate invoicing, raise credit notes where necessary, and liaise with the Project Co-ordinator to resolve discrepancies.
6. Manage stock procurement processes, including booking in goods received and bonded stock, to maintain production workflow.
7. Provide first-line support for customers and suppliers via phone and in-person, directing queries to appropriate team members.
8. Generate reports using Sage 200C to ensure all customer orders are dispatched and invoiced promptly.
Skills & Experience:
9. Excellent written and verbal communication skills.
10. Strong organisational and time management skills with a keen eye for detail.
11. Proficiency in IT systems, including administrative software, and a professional approach when dealing with customers and suppliers.
12. Experience with Sage or similar systems is highly advantageous.