KEY ACTIVITIES
- Process all Logistics activities as directed by management, but coordinated by the team, ensuring work is carried out in a timely & cost-efficient manner, including speedy responses to any invoicing queries.
- Import/Export coordination, processing and tracking for all orders, expedite vendors as/when required.
- Bidding Out for new and improved freight quotations and services by driving cost reduction via an Internal Bid Table Process.
- Maintain electronic job files and archiving system
- Continually improve and review all costs and negotiate with suppliers to obtain preferential rates
- Report KPIs on a monthly basis with particular attention to job margin and on time delivery
- Maintain and manage the approved vendor listing where appropriate – including vendor qualification
- Develop strong vendor relationships
- Maintain logistical services to all external suppliers ensuring containers are available as per manufacturing and shipping schedules, and space allocation is available on vessels
- Implementation of Customs related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals
- Implementation of Trade Compliance related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals
- File and maintain all import and export logs in order to withstand any query or scrutiny by HMRC, Internal or External Financial Audits and Controls.
- Maintain company logs and trackers to provide instant visibility on all logistical movements to all relevant departments. (i.e. Sales, Customer Services & Projects, etc)
- Regularly conduct Procurement or Inventory and Inventory Count Support Duties as & when required.
- Liaise closely with our Workshop Staff to ensure prompt receipts and despatch of goods
- Provide Logistical support & advice to Tendeka global teams
- Any other reasonable departmental tasks as instructed by your Supervision and/or Line Management
INDIVIDUAL QHSE RESPONSIBILITIES
- To demonstrate commitment to the quality of service, including quality of records produced, aiming at meeting and exceeding customer expectations;
- To demonstrate personal commitment to protection of Health, Safety and the Environment;
- To follow company QHSE Policy, relevant operational procedures, HSE procedures and risk assessments;
- To communicate and report on any perceived non-conformances or faults in the service provided or in the company's Quality or HSE Management Systems.
QUALIFICATIONS
Essential: A good standard of secondary education
Preferred: Relevant course on auditing, knowledge on sanctions
EXPERIENCE / SKILLS / KNOWLEDGE
Essential:
- At least 5 years' experience in a logistics based role.
- Dealing with Global Shipments
- Good understanding of Incoterms
- Experienced in price negotiation, logistics and order planning.
- Demonstrate an ability to effectively utilise dedicated resources, and the ability to plan, control, and take responsibility for own work
- Good understanding of import / export controls requirements
- Knowledge & experience of preferential trade agreements and certificates of origin
- Demonstrate competency in IT application tools, especially Outlook and Excel
Preferred:
- Previous experience in a purchasing and logistics position within a global oil service company.
- Previous experience of ERP Systems, (Epicor E10 and SAP familiarisation would be considered beneficial)
- Exposure and experience in the requirements for the occasional shipment of Dangerous Goods Cargo (e.g. Chemicals, Lithium Batteries, etc)
PERSONAL QUALITIES
- Problem solving approach and a 'get it right first time' attitude
- Commitment to continuous improvement in job scope
- Demonstrate good communication skills, along with an ability to work in a team environment, as well as an ability to work unsupervised and exercise initiative to resolve potential problems.
- Strong ability to perform well under pressure of a high and varied work load, tight deadlines and changing job priorities
- Attention to detail in all aspects of the job role and have a desire to build and maintain high level of professional relationships with clients.