KEY ACTIVITIES - Process all Logistics activities as directed by management, but coordinated by the team, ensuring work is carried out in a timely & cost-efficient manner, including speedy responses to any invoicing queries. - Import/Export coordination, processing and tracking for all orders, expedite vendors as/when required. - Bidding Out for new and improved freight quotations and services by driving cost reduction via an Internal Bid Table Process. - Maintain electronic job files and archiving system - Continually improve and review all costs and negotiate with suppliers to obtain preferential rates - Report KPIs on a monthly basis with particular attention to job margin and on time delivery - Maintain and manage the approved vendor listing where appropriate – including vendor qualification - Develop strong vendor relationships - Maintain logistical services to all external suppliers ensuring containers are available as per manufacturing and shipping schedules, and space allocation is available on vessels - Implementation of Customs related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals - Implementation of Trade Compliance related processes and procedures ensuring continual updating of change, with awareness sessions being provided to relevant individuals - File and maintain all import and export logs in order to withstand any query or scrutiny by HMRC, Internal or External Financial Audits and Controls. - Maintain company logs and trackers to provide instant visibility on all logistical movements to all relevant departments. (i.e. Sales, Customer Services & Projects, etc) - Regularly conduct Procurement or Inventory and Inventory Count Support Duties as & when required. - Liaise closely with our Workshop Staff to ensure prompt receipts and despatch of goods - Provide Logistical support & advice to Tendeka global teams - Any other reasonable departmental tasks as instructed by your Supervision and/or Line Management INDIVIDUAL QHSE RESPONSIBILITIES - To demonstrate commitment to the quality of service, including quality of records produced, aiming at meeting and exceeding customer expectations; - To demonstrate personal commitment to protection of Health, Safety and the Environment; - To follow company QHSE Policy, relevant operational procedures, HSE procedures and risk assessments; - To communicate and report on any perceived non-conformances or faults in the service provided or in the company’s Quality or HSE Management Systems. QUALIFICATIONS Essential: A good standard of secondary education Preferred: Relevant course on auditing, knowledge on sanctions EXPERIENCE / SKILLS / KNOWLEDGE Essential: - At least 5 years’ experience in a logistics based role. - Dealing with Global Shipments - Good understanding of Incoterms - Experienced in price negotiation, logistics and order planning. - Demonstrate an ability to effectively utilise dedicated resources, and the ability to plan, control, and take responsibility for own work - Good understanding of import / export controls requirements - Knowledge & experience of preferential trade agreements and certificates of origin - Demonstrate competency in IT application tools, especially Outlook and Excel Preferred: - Previous experience in a purchasing and logistics position within a global oil service company. - Previous experience of ERP Systems, (Epicor E10 and SAP familiarisation would be considered beneficial) - Exposure and experience in the requirements for the occasional shipment of Dangerous Goods Cargo (e.g. Chemicals, Lithium Batteries, etc) PERSONAL QUALITIES - Problem solving approach and a ‘get it right first time’ attitude - Commitment to continuous improvement in job scope - Demonstrate good communication skills, along with an ability to work in a team environment, as well as an ability to work unsupervised and exercise initiative to resolve potential problems. - Strong ability to perform well under pressure of a high and varied work load, tight deadlines and changing job priorities - Attention to detail in all aspects of the job role and have a desire to build and maintain high level of professional relationships with clients.