IamcurrentlyrecruitingforawellestablishedLawfirmbasedinGuildfordwhoisseekingan experiencedLegalSecretarytojointheirEmploymentandImmigrationdepartment.Youwillbe providinglegal&administrativesupportto fee earners across the Employment and Immigration Group,andalsotothoseinthewiderEmploymentDepartment.Youwillactasthededicatedsupport totheteams,assistingteammembersintheir day to day work as they may require as well as overseeing & managingtheadministrativeaspectsoftheGroupsactivities;includingmatter openingandclosure;billing;andelectronicandmanualfiling.Thisroleisa14monthmaternitycover contract. RESPONSIBILITIESANDDUTIES SupportmembersoftheGroupintheirday-to-daywork. Openingandclosingfilesinthecasemanagementsystem.Supportwiththemaintainingof internalfileauditingandreviews,dealingwithaccountbalancesandarrangingforthemtobe putawayinstoragewhenallstandardprocedureshavebeencompleted. ManagingtheGroupsmonthendbillingandaccounting.Dealingwithaccountsqueriesand obtainingPartnerapprovaland/orsignatureondockets. Managingdiariesforteammembers,toincludeinternal,external&clientmeetings,aswellas creatingandmaintainingremindersforfeeearners(forexample,Tribunaldates). Fastandaccurategeneraltypingasrequiredincludingaudioandcopytypingtoincludeproofreading, creatingandformattingvariouscorrespondence. Recordkeepingandmaintainingdataforreportingpurposes.Producinganycopydocumentsor photocopyingasrequired. Runningthemonthlylivematterandtribunaltrackermeetingswithfeeearners;and updatetherelevantrecordsaccordingly. Handlinggeneraltelephoneenquiries,dealwithtelephonecallsintheabsenceoffeeearners andreportbacktofeeearners.Receivingandrelayingmessagestoandfromclientsandother professionalsonbehalfoffeeearners MaintainingtheGroupshardcopyfilesanddocuments(office-basedfilesandincomingpost). MaintainingtheGroupse-filingsystems(accuracy,abilitytolocateandrectifyanymisfileddocuments,ensuringanynon-essentialpaperworkisshreddedorhardfiled,asappropriate). ParticipatinginandcontributingtodepartmentandGroupactivitiestohelppromoteaneffective workingenvironment. Reviewingincominge-mailintheabsenceoffeeearners. Completingstandardformswithoutfeeearnerassistance,andproductionofstandardletterswithout dictation. Assistingadministrativelywithday-to-daylettersorcorrespondence,generaldrafting,includingproofreading/updatingdocumentslike witnessstatements,exhibits,affidavits,instructionstoCounseletc.asrequired;toincludeproofing, paginating,andcollatingwherenecessary. KNOWLEDGE,SKILLSANDEXPERIENCEREQUIRED Previousexperienceofworkinginanofficeenvironmentandpreviousexperienceinalegal/lawfirm environmentisdesirable. Previousexperienceofbeingresponsibleforthedaytodayrunningofadministrativeaspectsofagroup (PracticeManagement). Someexperienceofemploymentand/orimmigrationworkwouldbeanadvantagebutisnotessential. Demonstrableabilitytoworkeffectivelywithinateamandprovidesupporttoallteammembersatalllevels, includingsolicitors,associatesandpartners,asappropriate. Provenstrongadministrativeabilitytoincludemaintainingadatabaseandafilingsystem. Agoodtelephonemanner,goodcommunicationskillsmoregenerallyandanunderstandingoftheimportance ofclientcare. CompetentITskillsincludingMSOffice365(Outlook&Word),DigitalDictationandideallyexperiencewitha casemanagementsystem. ConfidentExcelskillssufficienttoenablethereviewingofrelevantmatters,toassistwithbilling,andtotrack livematterprogress. Strongattentiontodetailandtheabilitytoproduceaccurateworkofaconsistentlyhighstandard.Good standardofwrittenEnglish,grammar,andspelling. Abilitytoworkunderpressureandbeabletomeetsometimesunexpecteddeadlines. Benefits: 25daysholiday(ofwhich3.5aretakenduringtheChristmasperiod),plusBirthdayholiday,plus BankHolidays. HolidayBuyingScheme EnhancedMaternity/Paternitypay LifeAssurance PrivateHealthcare EmployeeAssistanceProgramme SodexoDiscounts PensionScheme Interestfreeseasonticketloans Cycletoworkscheme DiscountsonLegalwork Pleaseapplytodayforfurtherdetails,thisisagreatopportunityofferingcompetitivesalary,excellent benefitsandhybridworking.