Job Description
Document Control & Systems Coordinator - Ballymena The Document Control & Systems Coordinator provides system support to the business, ensuring efficient project data management and real-time updates. This role involves analysing project data, creating visualisations to aid decision-making, and maintaining document control processes. The ideal candidate is a self-starter with strong IT skills, particularly in MS Excel. About the role:
1. £28.000 - £34,000 per annum (DOE)
2. Monday to Friday
3. 37 hours a week
4. Permanent role
What you'll be doing in this role:
5. Meet with decision makers, systems owners, and end users to define operations requirements and systems goals, and identify and resolve systems issues
6. To document existing and new systems showing details of processes, decision points, information and data flow and any connections to other systems including data entry or exit points
7. To provide support to the business in relevant areas. This will include training users, allocating resource, and resolving problems.
8. Provide analytical support to the project delivery team, ensuring smooth administration of projects.
9. Manage and accurately enter contractor timesheets.
10. Arrange and conduct site inductions for new team members and contractors.
11. Analyse project data and create visual reports to support decision-making.
12. Set up, collate, manage, and close out Operations & Maintenance Manuals and Handover Documentation.
13. Perform general administrative tasks such as ordering supplies, report creation, printing, and meeting coordination.
14. Handle internal and external communications, including emails, phone calls, and correspondence.
Required Skills & Qualifications
15. Advanced IT proficiency: Strong skills in MS Excel (formulas, pivot tables, data analysis), with experience in Dalex.
16. Analytical ability: Capable of interpreting data and generating meaningful visualizations for project insights.
17. Attention to detail: Ensuring data accuracy and document compliance.
18. Self-motivated: Able to work independently and take initiative.
19. Strong communication skills: Able to effectively present findings and collaborate with teams.
20. Knowledge of emerging technology trends: Awareness of IT best practices to enhance efficiency such as PowerBI/ AI.
If this sounds like the next step in your career, we’d love to hear from you! Even if you don’t meet every listed requirement, we encourage you to apply – we may have other suitable roles for you.