We are the leading provider of infrastructure services. With over 11,000 talented people, we provide the full spectrum of critical engineering and construction services for industries both onshore and offshore
Office Coordinator
Altrad are currently on the lookout for an Office Coordinator to join the business to provide effective, professional, and efficient office support within the Goldthorpe Building, ensuring compliance with Environmental, Health and Safety and facilities management.
Manage daily office operations, including supplies, facilities, ensuring the office runs smoothly and efficiently.
Organise and maintain both physical and digital filing systems for easy access and compliance.
Process and submit purchase orders or supplier invoices, monitoring stock levels of office supplies and reorder when necessary.
Maintain accurate records of compliance logs, training certificates, contracts, and other essential documentation.
Prepare welcome packs and workstations for new starters and assist new hires with building access.
Be the go-to person for staff queries related to the office or internal processes.
Maintain and troubleshoot office equipment (e.g., printers, phones), and arrange repairs when needed.
Greet and sign in visitors, ensuring a professional and secure experience, maintaining visitor logs and assist with building access and passes.
project coordination, research tasks, task tracking).
Conduct office checks, flag hazards, and ensure compliance with local regulations.
Coordinate fire warden and first aider training, ensuring the office has certified personnel at all times.
Communicate updates or changes in policies to staff and ensure understanding.
Ensure contractors working on-site follow safety rules and provide necessary RAMS (Risk Assessments).
Prepare safety bulletins, posters, or email updates to raise awareness of seasonal or situational risks.
Preparing for internal or external H&S audits or inspections.
General tidying of the office.
Facilities and office maintenance
Manage building access and security (e.g., keys, passes, alarms) and lock up building on a daily basis (weekdays only) and monitor/ensure keyholders are present to open and close building where necessary.
Report and coordinate repairs with contractors and conduct regular office walkarounds to identify issues.
Manage contracts for office equipment (e.g., printers, water coolers, cleaners) and ensure communal areas are clean and well-stocked.
Helping those with particular needs such as disabilities to create a suitable environment.
Signage for waste collection.
Updating data of the energy used for the office, including assisting with monitoring of environmental aspects of the office (Radon Monitoring).
Competent in MS Office (Word, Excel, Outlook); experience with purchasing/facilities management or Environmental, Health & Safety is desirable.
We celebrate diversity and are committed to creating an inclusive environment for all employees.