Job overview
We are seeking a highly motivated, enthusiastic and adaptable individual, who is able to work with precision and accuracy, in a fast paced service and environment, to join our Dermatology team as Directorate Support Manager for Dermatology.
Our directorate support manager is key in managing our Directorate’s admin teams and processes, to develop and deliver a full comprehensive administrative service to our patients and our clinical/non-clinical teams, acting as first point of contact for our admin teams and service users.
Please ensure that you discuss with your line manager your application for internal secondment or fixed term contract prior to submission
Main duties of the job
·Direct Line Management of our Band 4 Specialty Co-ordinators and to oversee their direct line management of our Band 3 and 2 Admin support staff (where this is in place, or managing this where required and any bank admin staff). To include management of leave approval, rosters, and all HR processes, acting as their first port of call.
·Manage and support the Directorates Administration processes.
·Manage the admin recruitment process from advertising to shortlisting, interviewing, and appointing.
·Actively carry out the Directorates RTT and cancer validation to support delivery of the Trusts key performance targets.
·Reviewing and supporting the Directorates waiting lists, clinics, and capacity to ensure booked in turn, utilised and any capacity issues highlighted.
·Liaising with multi-disciplinary teams in the resolution of PALs concerns.
·Organise Directorate meetings and venues, preparing agendas and taking minutes.
·Attend performance, Directorate and any meetings as required.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you do not meet the sponsorship requirements, and you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Please see attached JD/PS
Main Duties and Responsibilities
·Direct Line Management of our Band 4 Specialty Co-ordinators and to oversee their direct line management of our Band 3 and 2 Admin support staff (where this is in place, or managing this where required and any bank admin staff). To include management of leave approval, rosters, and all HR processes, acting as their first port of call.
·Manage and support the Directorates Administration processes.
·Manage the admin recruitment process from advertising to shortlisting, interviewing, and appointing.
·Actively carry out the Directorates RTT and cancer validation to support delivery of the Trusts key performance targets.
·Reviewing and supporting the Directorates waiting lists, clinics, and capacity to ensure booked in turn, utilised and any capacity issues highlighted.
·Liaising with multi-disciplinary teams in the resolution of PALs concerns.
·Organise Directorate meetings and venues, preparing agendas and taking minutes.
·Attend performance, Directorate and any meetings as required.
Person specification
Essential and Desirable
Essential criteria
1. GCSE grade 4-9/A-C including Maths and English
2. Degree/Higher Level education or equivalent experience
3. Knowledge and demonstratable experience of co-ordinating, supervising or managing staff and admin processes within the NHS
4. Experience of managing a complex and varied workload within a fast paced environment
Desirable criteria
5. Medical Terminology
6. Managerial qualification or equivalent experience
7. RTT & Cancer pathway experience
Equality, Diversity and Inclusion
Essential criteria
8. Evidence of having undertaken own development to improve understanding of equalities issues
9. Evidence of having championed diversity in previous roles (as appropriate to role)
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications