MAIN DUTIES
Financial Management
· To support the Head Teacher in annual budget setting and monitoring
· To ensure that accurate and timely management accounts are available for budget holders, the Head Teacher and the Board of Trustees
· To monitor cashflow and prepare monthly reports for the Head Teacher and Board of Trustees
· Work effectively with all budget holders so they understand the resources available to them and how to achieve value for money in the use of those resources in the delivery of learning and teaching
· With the Head Teacher, continue to develop, review and implement the school's finance policy, processes and procedures, including all aspects of financial budget planning and management, income generation, audit and control in order to make the best use of the financial resources
· Review all accounting and financial procedures annually to ensure compliance with relevant legislation and other requirements, including the DFE Academies Trust Handbook
· Support the Head Teacher in ensuring the effectiveness of the school's governance arrangements in order to enable the school to meet financial compliance with the DfE, company and charity law, and other statutory requirements
· To complete and return annual DfE surveys (Charities Commission, Land and Buildings Collection Tool, Accounts Return, Schools Resource Management Self-Assessment Checklist, Budget Forecast Return etc)
· To lead on procurement, finding the best contracts available that ensure quality and value for money (e.g. Gas, Electricity, insurance etc)
· Ensure an understanding and appropriate treatment of funds.
Bank Account/Purchase Ledger/Sales Ledger
· Responsible for the management of the school bank accounts, including the daily monitoring of the school bank accounts and the bank reconciliation process
· Responsible for the posting of bank income and expenditure
· Prepare cashflow reports for approval by the Head Teacher
· Process BACS transactions for refunds and Petty Cash
· Post entries and confirm reconciliations of Petty Cash
· Process payment runs and authorise credit card transactions
· Prepare and post monthly recharges for catering, minibus and supply
· Process monthly VAT claims
· Process School Fund Direct Debit collections
· Process sales invoices and chase outstanding debts
· Input monthly supply
Payroll/Pensions
· Check monthly gross pay reports
· Authorise childcare vouchers and LGPS EAS5 online
· Post payroll journals
· Undertake monthly payroll reconciliations
· To liaise with the auditors in order to produce the annual Teacher Pension Audit
· To liaise with Devon County Council to prepare the FRS102 report
· To have oversight of the Teacher Pensions Employer Portal and liaise with payroll for pension queries
Cashless Online Payment System
· Responsible for the operation of the iPayimpact cashless online payment system.
· Chase school meals arrears
· Issue new intake letters
School Trips
· Responsible for the verification of School trip costs
· Undertake school trip reconciliations
Audit
· Take the lead on the preparation for internal and external audits throughout the year, including the Teacher Pension Audit
· Maintain audit information spreadsheets to ensure the audit process runs smoothly
· Undertake cost centre reconciliations for restricted funds
· Process year end journals
· Provide auditors with any information requested
· Maintain the Assets Register
· Be present for all audit visits
Line Management
· Undertake line management of the Finance Administrator and Finance Assistant, providing support where required
· Undertake or arrange training for the Finance Administrator and Finance Assistant
· Undertake induction, probation or appraisal for the Finance Administrator and Finance Assistant.
This job description outlines the duties required for the post and indicates the level of commitment and responsibilities expected. The list is not exhaustive and you may, from time to time, be required to undertake other duties to meet the needs of the school.
Job Types: Full-time, Permanent
Pay: £33,699.00-£36,363.00 per year
Work Location: In person
Expected start date: 10/11/2025