About The Organisation
Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.
We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.
The Role
University Hospital Hairmyres is seeking a Clerical Secretary to provide comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Work in accordance with standard operating procedures.
Please note this is a fixed term post for 10 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee must already have written agreement from their line manager to be released on a secondment before applying for the post.
In this role, you will
* Type dictated clinical letters (discharges, clinic follow up, onward referrals, legal reports etc) and clinical notes; type meeting minutes when appropriate. Prioritise work to meet agreed service standards.
* Organise clinical activity for clinicians and re‑arrange activities when required (e.g. out‑patient clinics, operating lists). Support theatre scheduling as required.
* Follow up administrative tasks requested by clinicians, such as booking appointments, arranging investigative tests, chasing up diagnostic results etc. Anticipate problems (e.g. clashing appointments, delays in results being available) and take appropriate action.
* Maintain accurately coded and timely records on electronic systems that are used to capture information about patient journeys (e.g. appointment bookings Trakcare).
What You’ll Bring
* SVQ level 2 qualification (or equivalent experience) plus experience in healthcare administration or experience in a secretarial role.
* Understanding of medical terminology.
* Evidence of effective team working and dealing with change.
* Evidence of strong communication skills with patients, clinicians and colleagues.
From 1 April 2026, the Agenda for Change full‑time working week will reduce from 37 hours to 36 hours. Part‑time working hours will be reduced on a pro‑rated basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.
What we Offer
* Annual Leave – 35 days including public holidays.
* Generous NHS pension scheme.
* Annual incremental salary progression.
* Paid sick leave increasing with length of service.
* NHS discounts and more.
NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent – regardless of race, disability, gender, sexual orientation, or care experience. NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent – regardless of race, disability, gender, sexual orientation, or care experience or any other dimension that can be used to differentiate people from one another.
*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.
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