Overview
A well-established law firm is seeking an experienced and highly organised Legal Secretary to provide proactive and professional support within the Property and Trusts Litigation department. This is a fantastic opportunity to join a professional and highly reputable law firm.
Responsibilities
* Client & Team Support
o Act as the first point of contact for the team, managing phone calls and correspondence.
o Communicate effectively with colleagues, clients, and third parties, supporting business development efforts and ensuring smooth coordination across departments.
o Work collaboratively with other secretaries to ensure consistent support is provided.
* Document & File Management
o Prepare, format and proofread legal documents, reports and correspondence.
o Maintain both electronic and physical filing systems, ensuring files are well organised and up to date.
o Prepare court bundles (where required) and assist litigation teams with document handling.
* Diary & Travel Coordination
o Manage diaries, schedule meetings and coordinate travel and accommodation arrangements for fee earners and partners.
o Provide timely reminders for upcoming deadlines, meetings and key dates.
* Client Onboarding & Compliance
o Assist with opening new client files, preparing engagement letters and credit checks.
o Liaise with compliance to ensure all onboarding procedures and regulatory requirements are met.
* Billing & Financial Administration
o Support the preparation of billing guides and generate client invoices in line with internal processes.
o Ensure cost estimates are recorded accurately on relevant systems.
o Handle expense claims, cheque requisitions and other finance-related admin tasks.
Experience and Skills Requirements
* Previous experience as a Legal Secretary, ideally within litigation or property law, with strong organisational, time management, and attention to detail skills.
* Excellent written and verbal communication abilities, with the discretion to handle confidential information professionally.
* Proficient in Microsoft Office and legal practice management systems, with experience in document management and billing processes desirable.
* A proactive, flexible team player who can adapt to changing priorities and work collaboratively across teams.
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
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