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The purpose of your role as a Billing Specialist
As a Billing Specialist, you will be responsible for preparing accurate and timely customer billings. Requires top level customer support and analytical problem-solving skills.
This is a hybrid-remote position, based out of our corporate headquarters in St. Paul, MN or a Harris regional office location.
GMP Billing
* Prepare and process GMP billing for construction projects, ensuring compliance with contract terms and conditions.
* Monitor and track project costs, ensuring they align with the GMP and that all costs are accurately billed.
* Prepare and submit monthly progress billings and maintain backup documentation for internal and external audits.
* Review, process, and prepare invoices for submission to clients, including supporting documentation such as subcontractor invoices, change orders, and material costs.
* Ensure all billing information is correct, complete, and in compliance with client contracts.
* Manage retention, lien waivers, and other construction-specific billing requirements.
* Monitor project progress and costs against the GMP budget, identifying potential discrepancies and communicating with project teams to resolve issues.
* Participate in periodic audits of billing processes to ensure accuracy and adherence to best practices.
* Collaborate with project managers to accurately prepare, adjust and verify pre-bill documents before invoicing. Prepare timely and accurate AIA progress and other billings, and enter data accurately into systems and jobs.
* Deliver outstanding customer service to both internal and external customers, as well as other members of the Accounting team, to answer invoicing questions or manage related issues.
* Assist with contract preparation, review and pre-qualifications and change orders
* Troubleshoot and resolve complex customer issues. Act as an escalation point for internal and external customers.
* Assist with special projects, billing / collection research and ad hoc analysis as needed.
Organizational Support And Process Improvement
* Lead or participate in cross-functional projects, to work through initiatives, streamline processes to increase accuracy and efficiency.
* Establish and enforce accounting policies and procedures, ensuring proper internal controls exist. Ensure written documentation of daily / weekly duties of applicable collection processes and procedures.
What We're Looking For In You
* Bachelor’s degree in Accounting or related, or equivalent years of experience
* 6+ years of proficient understanding of accounting/billing procedures/techniques
* 6+ years of prior experience in GMP billings
* Advanced Excel skills (VLOOKUP's and pivot tables)
* Knowledge of Accounts Payable supporting construction operations and job cost
Your life at Harris
As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!
From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.
Harris Benefits + Compensation
* Medical, dental, vision, and life insurance
* 401K with company match
* Vacation time, sick time, and paid holidays
* Paid Parental leave
* Short-Term Incentive Plan
Visit our Careers Page for additional benefits details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance
Pay Range: $29.61 - $44.42 per hour
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Accounting/Auditing and Finance
* Industries
Construction
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