We are seeking a meticulous and proactive Payroll Officer to provide high-quality administrative support to our Payroll function within an Education setting. This is a key role responsible for ensuring the accurate and timely payment of staff and related external agencies, while maintaining compliance with statutory and organisational requirements.
You will work collaboratively across HR and Finance, handling sensitive personal and financial data with discretion and professionalism.
Key Responsibilities
In this role, you will:
Collate, calculate and input variable data into the HR & Payroll system
Check all incoming payroll information for accuracy and appropriate authorisation
Process data for starters, leavers and contract changes
Check and process pay and expense claims, ensuring all documentation is complete and approved
Produce and check monthly payslips
Ensure statutory payments (e.g. SSP, SMP, SPP) are calculated accurately and paid on time
Prepare manual payslips using HMRC and pension tables where required
Ensure timely generation and distribution of payslips
Keep up to date with organisational, statutory and legislative changes affecting payroll and pensions
Identify and implement service and system improvements
Support the Payroll Manager with system updates, audits (internal and external), and year-end reconciliations and returns
Investigate and resolve payroll errors
About You
Qualifications & Training (Essential)
Minimum Level 2 qualification in literacy and numeracy (e.g. GCSE English and Maths at grade A*C)
Minimum Level 4 qualification in Accountancy, Payroll or equivalent experience
Knowledge & Experience (Essential)
Previous HR and/or Payroll experience in a similar role
Knowledge of payroll-related legislation
Strong understanding of payroll processes across the full employee lifecycle
Technical & People Skills (Essential)
Knowledge of Data Protection legislation
Proficiency in Microsoft Office applications
Ability to work collaboratively to solve problems and improve practice
Strong attention to detail and ability to use initiative
Confidence communicating complex information clearly and effectively
Ability to handle confidential information sensitively
Salary & Benefits
Salary: £27,000 per annum
Pension: Pension Fund (Employee 5.8%, Employer 15.1%), with additional pension options including shared cost AVCs
Annual Leave: 25 days bookable leave
8 Bank Holidays
2 Local Holidays
5 College closure days (typically taken at Christmas)
Working Hours: Monday to Thursday: 8:30am 5:00pm (1 hour lunch)
Friday: 8:30am 4:30pm (1 hour lunch)
Working Pattern: Initially office-based Monday to Friday
Opportunity to move to hybrid working, with a minimum of 3 days per week in the office
Additional Benefits: Access to on-site gym and discounted membership with local providers
Cycle to Work scheme
Technology vouchers
Dental scheme
Medical cover
Discounted bus and rail fares
Blue Light Card
Totum Card
If you are detail-oriented, collaborative and committed to delivering an accurate and professional payroll service, we would love to hear from you.
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