Job description
Administrative Assistant – Job Vacancy
At U Energy Yorkshire Ltd, we are actively engaged in the transition towards to a low-carbon energy future across the world. We have a particular focus on enabling the energy transition in buildings with our advanced technology portfolio including: renewable energy integration, energy storage, microgrids and electrical vehicle charging.
About the Role:
We are looking for a motivated and experienced Administrative Assistant to join our team.
Duties/Tasks:
· Ensure the effective running of front office by working as part of a team, acting as first point of contact for the business.
* Manage the reception telephone line
* Answering and redirecting calls and messages efficiently
* Keep a diary regarding visitors and ensure visitors sign in and out and are directed to the boardroom and offered refreshments
* Receive parcels/post/orders, handle delivery notes, log and receive on the finance system as appropriate
and notify the relevant member of staff regarding collection.
* Prepare and frank outgoing post and parcels and arrange collection if necessary.
* Triage First Aid calls and then contact a relevant First Aider.
* Print out visitor fire evacuation list during emergencies.
* Dealing with day-to-day enquiries.
* Ensure that any forms or stationary/supplies/canteen refreshments required are stocked at all times and reordered when necessary. Monitor and manage petty cash.
Administration Duties
* Undertake a wide range of clerical, administrative and general duties.
* Use Microsoft Word, Excel or other software packages to provide a high quality and efficient service in preparing documents and/or reports.
* Input and maintain accurate student records on Unit-e when required.
* Maintain an appropriate and efficient electronic filing system for the business support team.
· Prepare handover packs for all completed solar installs, be familiar with MCS criteria for the solar industry (training will be provided).
· Maintain spreadsheets and update relevant information on required
* Undertake other duties as directed and when requested, which may include supporting in other areas of the business support team.
* To provide lunch time cover ensure someone is present to answer calls at all times.
* Work flexibly to cover events and /or staff absence when required, sometimes working at other Trust sites.
* Undertake relevant First Aider training and other mandatory office training.
* To observe at all times rules of confidentiality appropriate to the post and to work within the business guidelines of Data Protection
This job description is subject to amendment, from time to time, but only to the extent consistent with the needs of the business.
Experience and qualifications
· Previous experience of working in an administrative role.
· Experience of using Microsoft Office Suite (Word,
· Excel, PowerPoint and Outlook) to an intermediate
level.
· Experience of using computerised administration
· systems.
· Good standard of general education at min college level or equivalent.
· High level of IT skills.
· Willingness to undertake further training relevant to the post.
· First Aid trained or willingness to work towards.
· An understanding of how to handle sensitive data
· of a confidential nature.
· Customer services/care approach to work.
· Attention to detail/accuracy.
· Excellent organisation and time-management.
· The ability to handle pressure, to prioritise tasks
· and to meet deadlines.
· The ability to behave in a corporate way
· The ability to communicate effectively with a wide range of individuals and groups, both verbally and written.
· Good problem-solving skills.
· Ability to cope with unexpected situations.
· Ability to work effectively as part of a team but also to work using your own initiative.
·
Job Type: Full-time
Pay: £25,000.00-£25,254.00 per year
Benefits:
* Bereavement leave
* Canteen
* Company pension
* Discounted or free food
* Free parking
* On-site parking
* Sick pay
Work Location: In person